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Administrative Coordinator

2 months ago

Dixon, Illinois, United States Sewer Equipment Full time
About the Role

Sewer Equipment is seeking a highly organized and detail-oriented Administrative Assistant to support the efficient operation of our internal administrative interactions.

Key Responsibilities
  • Filing and Record-Keeping: Maintain accurate and up-to-date physical and digital filing systems, ensuring seamless access to important documents.
  • Travel Arrangements: Plan and coordinate travel arrangements for senior management staff and logistics drivers, ensuring timely and efficient travel.
  • Data Management: Input and update information in databases and spreadsheets, maintaining accurate and reliable data.
  • Logistics and Event Planning: Coordinate logistics for meetings, including room setup, catering, and other necessary arrangements.
  • Reception Support: Provide coverage for the Receptionist position, ensuring seamless support during breaks, vacations, sick leave, and other absences.
  • Confidentiality and Discretion: Maintain confidentiality and handle sensitive information with utmost care and discretion.
  • Work Environment: Maintain a safe, clean, and organized work area, adhering to company standards and expectations.
  • Special Projects: Assist other departments with special projects, demonstrating flexibility and a willingness to support cross-functional teams.
Requirements
  • Excellent Communication Skills: Possess excellent verbal and written communication skills, with the ability to effectively interact with colleagues, management, and external stakeholders.
  • Interpersonal and Customer Service Skills: Demonstrate excellent interpersonal and customer service skills, providing a positive and professional experience for all interactions.
  • Technical Skills: Be proficient in Microsoft Office Suite or related software, with the ability to learn and adapt to new systems and technologies.
  • Organizational and Time Management Skills: Possess excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Data Management and Entry Skills: Have strong data management and entry skills, with the ability to maintain accurate and reliable data.
  • Teamwork and Dependability: Demonstrate a strong ability to work as part of a team, with a commitment to dependability and reliability.
  • Eligibility: Be eligible to work in the United States.
Education and Experience
  • Administrative Experience: Possess three to five years of experience in an administrative role, with a proven track record of success in a similar position.
Physical Requirements
  • Prolonged Sitting and Computer Use: Be able to sit for prolonged periods and work on a computer, with the ability to lift up to 15 pounds at times.