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Administrative Coordinator

2 months ago

Arlington, Virginia, United States Analytic Services Inc Full time

Company Overview: Analytic Services Inc. is dedicated to enhancing national and homeland security by fortifying public institutions. We pride ourselves on providing insightful leadership for intricate challenges through independent analysis, delivering practical and effective solutions. Our core values include collaboration, integrity, and initiative, with a strong focus on client satisfaction.

Position Summary:

This role is situated within the Office of the DoD Chief Information Officer. Ideal candidates will be proactive self-starters, capable of executing tasks independently while thriving in a collaborative team environment. Key responsibilities encompass calendar management, tracking deadlines, prioritizing workloads, and overseeing communications and documentation to support the OSD mission.

Key Responsibilities:

  • Assist government personnel with administrative frameworks, filing systems, records management, and preparation of read-ahead materials.
  • Oversee calendar management and scheduling, adapting to urgent changes and prioritizing tasks effectively.
  • Handle operational functions related to human resources, IT, security, and facilities management, including answering calls and welcoming guests.
  • Facilitate the onboarding process for new personnel, including necessary documentation.
  • Manage requests and inventory of government-furnished equipment for new hires.
  • Ensure suite access, maintain SCIF protocols, and oversee secure document disposal.
  • Address IT and network-related issues promptly.
  • Support the off-boarding process for departing staff.
  • Review and route correspondence to appropriate offices for response via the Correspondence and Task Management System (CATMS).
  • Develop and maintain an internal tracking system for correspondence, memos, letters, and other documentation.
  • Produce written materials in compliance with DoD manuals for correspondence management.
  • Perform additional duties as assigned.

Work Environment: This position requires on-site presence, with some flexibility for hybrid work arrangements.

Qualifications:

  • Bachelor's degree with a minimum of 5 years of relevant experience, or a high school diploma with at least 9 years of related experience.
  • Top Secret clearance with SCI eligibility required at the time of hire.
  • Exceptional command of the English language for drafting all forms of DoD correspondence, including emails and memos.
  • Proven experience supporting operations within an Office of the Secretary of Defense (OSD), Joint Staff, or Interagency setting.
  • Comprehensive understanding of the OSD structure and its missions.
  • High proficiency in Microsoft Office Suite, particularly Word, PowerPoint, and Teams.
  • Demonstrated ability to thrive in a fast-paced team environment, adapt to shifting requirements, and manage multiple tasks efficiently.

Equal Opportunity Employer: Analytic Services Inc. is proud to be an Equal Opportunity Employer, seeking individuals from diverse backgrounds with varying levels of experience who are committed to meaningful work. We uphold a recruitment process that is free from discrimination based on race, color, gender, religion, national origin, ancestry, disability, age, sexual orientation, or any other characteristic protected by law.