Office Operations Analyst

2 weeks ago


Santa Barbara, California, United States University of California, Santa Barbara Full time

Position Overview:
The Administrative Analyst plays a pivotal role within the Chancellor's Office, providing essential administrative assistance to ensure efficient office operations and project management.

Key Responsibilities:
- Serve as a key member of the Chancellor's front office team, facilitating daily administrative tasks to promote seamless workflow.
- Conduct thorough analysis of documents and prepare concise briefings and recommendations.
- Draft various written materials, including correspondence, award nominations, and memorial messages.
- Offer staff support for committees and administrative searches, ensuring effective organization of office files while adhering to record retention policies.
- Monitor action items and directives from the Chancellor, providing follow-up to guarantee timely completion.

Interactions:
This role involves regular communication with faculty, administrators, staff, students, external stakeholders, alumni, media, and the Offices of the UC President and Secretary of the Regents.

Work Environment:
The position requires the ability to work efficiently in a fast-paced environment, demonstrating sensitivity, confidentiality, and discretion at all times.

Additional Duties:
- Act as a backup for the Chancellor's Calendar Coordinator, assisting with scheduling, RSVPs, meeting preparations, and record-keeping.

Essential Qualifications:
- A Bachelor's degree or an equivalent combination of education and experience.
- Strong communication and interpersonal skills for effective verbal and written interactions.
- Proficiency in analyzing, researching, and synthesizing large volumes of data with meticulous attention to detail.
- Ability to manage multiple tasks under demanding time constraints.

Preferred Qualifications:
- Experience in a higher education organizational setting.

Special Employment Conditions:
- Successful completion of a criminal history background check is required.

Application Instructions:
- Candidates are encouraged to submit a resume and cover letter as part of their application process.

Job Functions Breakdown:
- 50% Research, Analysis, and Correspondence: Draft and edit various documents while managing multiple projects to meet deadlines.
- 30% Front Office Administration: Handle incoming calls and visitors, manage office records, and assist with financial processing.
- 20% Calendar Support: Provide comprehensive support for the Chancellor's calendar, including scheduling and travel arrangements.

Vaccination Requirement:
Compliance with the University of California's Vaccination Programs is mandatory for employment.

Equal Opportunity Statement:
The University of California, Santa Barbara is committed to equal opportunity and affirmative action in employment.

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