Administrative Support Professional
4 days ago
We are seeking a highly organized and detail-oriented Administrative Support Professional to join our team at Vets Hired.
About the RoleThis is a full-time position that will provide administrative support to our employees, ensuring the smooth operation of our office.
Responsibilities- Administrative Support: Provide confidential and time-sensitive administrative support to assigned staff, including preparing meeting agendas, scheduling meetings, and taking minutes as required.
- Scheduling and Organization: Schedule and organize activities such as meetings, travel, conferences, and interviews for assigned staff.
- Communication and Reception: Answer phones, distribute mail, and process expense reimbursement for assigned staff.
- Desktop Publishing: Perform desktop publishing activities of both routine and advanced nature, including creating reports, correspondence, and presentations using Adobe software.
- Team Support: May support other teams, such as Marketing, with various administrative tasks.
- Reception Coverage: May provide back-up coverage for reception on a regular basis as needed.
- Education: High school education; college level preferred.
- Experience: Typically with 5+ years of related experience.
- Skills: Experience in MS Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams. Knowledge of Adobe software, including InDesign and Illustrator, preferred.
- Interpersonal Skills: Strong interpersonal skills and the ability to interact with all levels of staff.
- Confidentiality and Ethics: Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics.
- Communication: Ability to communicate in a clear, concise, and professional manner both verbally and in writing.
- Problem-Solving: Ability to proactively problem solve and collaborate on innovative solutions.
- Teamwork: Ability to work in a team environment.
- Time Management: Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice.
- Multitasking: Ability to work on multiple projects at the same time.
The estimated salary for this position is $65,000 - $85,000 per year, depending on experience.
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