Corporate Administrative Professional

5 days ago

Dallas, Texas, United States American Heart Association Full time

At the American Heart Association, we are committed to driving breakthroughs and implementing proven solutions in science, policy, and care for healthier people and communities. Our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin, and physical or cognitive abilities.

We have an excellent opportunity for a Finance Administrative Assistant to join our team in Dallas, TX. This role will work in a hybrid setting, with approximately 2-3 days in-office per week, as needed.

Job Description:

As a Finance Administrative Assistant, you will be responsible for processing, supporting, and coordinating finance-related administrative functions, such as data entry, incoming and outgoing mailings, office supplies, routing of phone calls, and related duties for the entire department.

Key Responsibilities include:

  • Data entry in various software applications (E1 Financial System, Excel, Word, etc.)
  • Support accounts payable check, sealing, mailing, and Pcard delivery (mailing), and accounts receivable invoice printing and mailing
  • Responsible for entering/uploading monthly invoices submitted by the GL team into E1
  • Coordinate meetings and travel arrangements for Finance
  • Responsible for Finance Department management expense reports and travel booking
  • Utilizes Microsoft Word, Excel, and PowerPoint to prepare correspondence and various materials
  • Assists National Center Finance new hires with obtaining laptop, general office supplies, cubicle assignments, etc.
  • Provides other general administrative support in-person and remote misc. duties and projects as needed
  • Assists with answering, responding, and/or forwarding inquiries to the appropriate finance department staff to ensure timely customer service (telephone or email)
  • Order office supplies, sort and deliver mail. Supports department meetings and events and manages calendar and travel for finance staff

Requirements:

To succeed in this role, you will need:

  • A High School Diploma or Equivalent
  • Minimum six months of experience in the related field
  • Experience in administrative practices, office procedures, and telephone etiquette
  • Ability to communicate with people both in person and by telephone
  • Skill in PC applications including Windows, Excel, Word, Power Point
  • Ability to learn, think, reason, and solve problems
  • Ability to interact with all levels of National Center and Affiliate staff
  • Ability to compute basic arithmetic
  • Skill in written communications
  • Ability to work independently

Benefits:

The American Heart Association invests in its people. Here are the main components of our total rewards package:

  • Competitive Salary: $45,000 - $60,000 per year, based on experience
  • Performance and Recognition: You are rewarded for achieving success by merit increases and incentive programs, based on the type of position
  • Benefits: We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution
  • Professional Development: You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program
  • Work-Life Harmonization: The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees
  • Tuition Assistance: We support the career development of all employees

Join us in shaping the next century of impact

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