Contract and Administrative Services Specialist

4 weeks ago

Stone Ridge, United States SUNY Ulster Full time
Job Summary

SUNY Ulster is seeking a highly skilled Contract and Administrative Services Specialist to join our team. As a key member of our professional staff, you will provide administrative support to the Vice President for Administration and Finance and work closely with College Counsel.

Key Responsibilities
  • Review and prepare contracts and letters of agreement for the Vice President's approval, ensuring compliance with college policies and procedures.
  • Manage and track all college contracts, including insurance records, and prepare contracts and RFPs for various college projects and consultants.
  • Assist in risk management assessment, including communication with the college's insurance broker and tracking of capital expenditures.
  • Develop and maintain procedures for business operations, including travel, procurement, risk management, and administrative services.
  • Prepare financial and statistical reports for internal management and external agencies.
  • Assist with the annual college audit and provide confidential assistance to the Office of the President as needed.
Requirements
  • Bachelor's degree in Business Administration or Accounting.
  • Minimum of five years' experience in an administrative office, with considerable experience in general office practices and procedures, financial accounting practices and procedures, and risk management and contract interpretation.
  • Excellent verbal and written communication skills, organizational skills, and ability to understand and interpret complex oral and written instructions.
  • Ability to work independently with little supervision and solve complex problems.
  • Knowledge of various software programs, including Microsoft Word, Excel, PowerPoint, Access, Google, and Adobe Pro.
Preferred Qualifications
  • Knowledge of New York State Department of Education rules and regulations and SUNY guidelines and procedures.
Benefits

SUNY Ulster offers a competitive benefits package, including medical, dental, and vision insurance, life insurance, NYS or SUNY TIAA Retirement Plan, SUNY Perks, tuition waivers, and tuition assistance.

How to Apply

To be considered for this position, please submit your application materials, including your resume or CV, cover letter, and contact information for three professional references, via email to [insert email address].

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