Community Use Scheduler

6 days ago

Germantown, Maryland, United States InsideHigherEd Full time
Job Summary

We are seeking a highly organized and detail-oriented Community Use Scheduler to join our team at InsideHigherEd. The successful candidate will be responsible for coordinating the use of college facilities, managing event requests, and ensuring seamless execution of events.

Key Responsibilities
  • Assign and schedule space requests for internal and external customers, including community members, students, faculty, staff, and government agencies.
  • Determine eligibility for space use based on the College's policies and procedures, as well as profit or non-profit status.
  • Communicate with various stakeholders, including administrators, faculty, staff, and external organizations, to obtain and provide information, and to arrange for room spaces for meetings, conferences, events, and seminars.
  • Input event information into the shared Community Use Calendar for internal support team members to review and consider.
  • Collaborate with appropriate individuals for approval when reserving theatres, gyms, planetariums, swimming pools, and discipline-specific classrooms.
  • Consult and collaborate with customers on space usage, costs, and College policies and procedures, as well as Protection of Minors on Campus requirements and Certificates of Insurance forms.
  • Generate revenue by calculating and creating customer invoices, ensuring revenue is coded to the appropriate cost center, ledger, and spend category.
  • Meet with Facilities Teams weekly to ensure all event requirements are understood and covered by the appropriate shifts.
  • Perform general administrative support work and provide administrative support to the Director, Executive Associate, and Administrative Aide.
  • Assist in training and supporting Student Aides.
  • Schedule and coordinate the use of all passenger vans for administrators, faculty, and staff, reviewing all requests and documentation for accuracy and compliance.
  • Ensure drivers complete van request forms and record mileage before and after each trip, recording miles used on passenger vans and calculating and creating invoices for all college department charge-back through monthly billing.
  • Collaborate with MC Insurance Department to inform of any accidents or damage to vans while in use, and inform and discuss with Campus Fleet Department any service repairs or breakdowns of vans.
  • Deliver outgoing departmental mail to the mailroom and pick up and distribute incoming mail.
  • Answer incoming telephone calls, including covering the Helpdesk and answering phones for co-workers and the facilities director.
  • Update and edit the facilities website.
Requirements
  • High School diploma or G.E.D.
  • Two years of experience with computer software applications, office operations, report writing, and telephone etiquette.
  • The equivalent combination of education, training, certification, and/or experience that provides the required knowledge and expertise to perform the essential functions of the job may be considered.
Benefits

We offer a generous benefits package, including paid vacation, sick leave, paid holidays, medical, dental, vision, group legal benefits, professional development, retirement plan, educational assistance, tuition waiver for employee and dependents, wellness programming, including onsite gyms, pools, and classes.

Montgomery College is an equal opportunity employer committed to promoting and fostering diversity among its student body, faculty, and staff.

Montgomery College is a tobacco-free and smoke-free workplace.

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