Executive Assistant

3 weeks ago

Kansas City, Kansas, United States Apptegy Full time
About Apptegy

Apptegy is a rapidly growing company that empowers thousands of schools and school districts across the United States. We build innovative products that simplify the demanding roles of school leaders, enabling them to brand, market, and strengthen their school's identity. As an Executive Assistant, you will provide vital support to our CEO in a dynamic, fast-paced environment. Your exceptional organizational skills and keen attention to detail will be essential in managing the CEO's calendar, coordinating travel, and preparing expense reports. You will also serve as the primary point of contact for the Board of Directors, coordinating Board meetings and ensuring smooth communication between the CEO and Board members. Your passion for providing exceptional support and drive to be the cornerstone of a company make you the perfect fit for this role.

Key Responsibilities
  • Calendar Management: Efficiently manage the CEO's calendar by scheduling meetings, appointments, and ensuring alignment with other C-suite members.
  • Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, transportation, and creating detailed travel plans.
  • Expense Reporting: Prepare and submit detailed expense reports in a timely and accurate manner.
  • Board Coordination: Serve as the primary point of contact for the Board of Directors, coordinating Board meetings and ensuring smooth communication between the CEO and Board members.
  • Confidentiality Maintenance: Handle sensitive information with utmost discretion, maintaining confidentiality at all times.
  • Stakeholder Coordination: Liaise with internal and external stakeholders, ensuring efficient communication between the CEO and various departments or partners.
  • C-Suite Support: Collaborate with other C-suite assistants to manage cross-functional scheduling and administrative tasks, ensuring cohesive support across the leadership team.
  • Special Projects: Support the CEO with ad hoc tasks and special projects as needed, requiring strategic thinking and adaptability.

Requirements
  • 2+ years of demonstrated experience as an Executive Assistant, preferably in a fast-paced or high-growth company.
  • Proven experience managing an executive's schedule, including meeting, appointment, and event coordination, while preventing conflicts and optimizing time through effective calendar management.
  • Ability to maintain a high level of confidentiality and professionalism.
  • Strong proficiency in office software (e.g., macOS operating system, Google Workspace) and experience with expense management tools.
  • Excellent time management and multitasking abilities, with a proactive approach to problem-solving.
  • Ability to work independently and as part of a team, demonstrating flexibility and adaptability.
  • Strong organizational, communication, and interpersonal skills.
  • Exceptional attention to detail.
  • Ability to think ahead, anticipate needs, and solve problems independently.
  • A positive attitude and a customer-service mindset.
  • Confidence in managing relationships with Board members, executives, and external stakeholders.

About Us
We take our responsibility as a company seriously and aim to make this the best job that you've had (and one that sets you up for future success). We want your day at work and your time at home to be a joyful experience that's why we provide: Comprehensive medical, dental, vision, and life insurance coverage Retirement 401(k) with employer match Health Savings Accounts (HSA) and Flexible Spending Accounts (FSAs) Mental Health Reimbursement Unlimited paid time off including seasonal (December) company-wide time off Paid parental and medical leave We value thoughtfulness and high performance in all candidates as we progress through the interview stages. If the challenge of building a rapidly growing company excites you as much as it does us, we hope you'll consider joining us. Apptegy is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

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