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Office Coordinator

2 months ago

Fairfax Virginia, United States Dewberry Full time

Position Overview:


Dewberry is in search of a meticulous Office Coordinator to provide essential support to the Transportation Business Unit at our corporate headquarters.

The selected candidate will work closely with the Business Unit Manager and Executive Assistant, facilitating the operations of a team of approximately 100 professionals across multiple locations.

This position requires on-site presence, with discussions regarding telecommuting options available during the interview process.

The role encompasses a variety of responsibilities that demand excellent communication and teamwork skills, including project account initiation, financial report generation, submission of progress updates and invoices, document proofreading, project documentation assistance, and general office management.

Dewberry stands out as a premier professional services firm with a national presence, employing over 2,000 professionals across more than 50 locations. Our success is driven by our exceptional team members. At Dewberry, we prioritize attracting top talent and delivering unparalleled service to our clients.

Whether you are an experienced professional or a recent graduate, you will have the opportunity to collaborate with industry leaders and engage in innovative projects that challenge the status quo.

Our dedication to excellence is rooted in our core values and principles, which we refer to as "Dewberry at Work," guiding our employees toward success for over fifty years.


Key Responsibilities:

Administrative Duties:

  • Manage confidential information with utmost discretion
  • Organize and maintain both electronic and physical project-related files
  • Procure office and kitchen supplies
  • Handle incoming and outgoing mail, including project correspondence and deliverables
  • Schedule meetings and coordinate events, including catering services
  • Assist in arranging travel logistics
  • Monitor proposals and change orders using internal systems
  • Perform additional administrative tasks as needed

Financial Responsibilities:

  • Process agreements and invoices for subcontractors
  • Support financial management tasks, including contract initiation, reviews, and closures
  • Track outstanding invoices and their payment statuses
  • Aid project managers in preparing progress reports, invoices, and payment requests
  • Create and distribute regular financial reports (monthly, quarterly, or as required)

Qualifications:

  • Preferred Bachelor's degree
  • Minimum of 6 years of experience in bookkeeping or accounting
  • Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Adobe Acrobat
  • Strong mathematical skills for financial reporting
  • Virginia Notary license is a plus
  • Experience in Engineering or Architectural firms is advantageous
  • Ability to enhance work efficiencies through technology
  • Service-oriented mindset with a flexible, proactive approach
  • Strong organizational skills to prioritize tasks effectively
  • Initiative to retain information and perform repetitive tasks efficiently
*Dewberry is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity, or sexual orientation.

*Candidates receiving an employment offer from Dewberry will undergo a background screening, which may include employment verification, educational verification, driving record checks, criminal background checks, and investigative consumer reports, in compliance with applicable laws.

Compensation:
74000