PULSE Laboratory Administrative Coordinator
2 weeks ago
Position Overview:
The PULSE Lab at Johns Hopkins University is seeking a diligent and organized PULSE Laboratory Administrative Coordinator to undertake a range of administrative and clerical responsibilities.
Key Responsibilities:
- Provide essential support to the lab director and team members.
- Assist with daily operational tasks and ensure smooth office functioning.
- Coordinate travel arrangements and meeting logistics.
- Prepare comprehensive reports and maintain organized filing systems.
- Manage scheduling for various activities, including invited talks and meetings.
- Track hours dedicated to different projects and send timely reminders.
Document Preparation:
- Draft administrative documents for grant submissions, including budget justifications and compliance protocols.
- Update and maintain the lab manual to reflect current practices.
- Assist with travel-related tasks, such as conference registrations and reimbursements.
Communication and Outreach:
- Proofread and prepare materials for grants and publications.
- Manage updates for the lab's website and social media platforms.
- Compile news reports and maintain a record of lab projects and collaborations.
Financial Management:
- Monitor charges to the lab director's accounts and assist with purchasing requests.
- Prepare budget projections and support the completion of progress reports.
Qualifications:
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
- Strong time management and organizational skills with attention to detail.
- Excellent written and verbal communication abilities.
- High School Diploma or equivalent; some college coursework in Biological Sciences preferred.
- One year of relevant laboratory experience is desirable.
The PULSE Lab values diversity and is committed to creating an inclusive environment for all employees.
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