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Administrative Coordinator

2 months ago

Baltimore, Maryland, United States StepStone Group Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support the general office administration activities of our dynamic, high-growth organization. This role is client-facing, so the candidate must project a professional company image through in-person and phone interaction.

Key Responsibilities
  • Provide timely, professional administrative assistance to employees and executives to enhance the team's productivity
  • Prepare and manage travel and expense reports
  • Create, edit, and troubleshoot documents using Microsoft Office (intermediate to advanced level)
  • Support the production and assembly of company presentations and client materials
  • Setup and coordinate meetings and conference calls
  • Maintain hard copy and electronic filing systems for company and client investment materials
  • Support staff in assigned project-based work
  • Manage Outlook inboxes, recording and saving down documents
  • Setup and coordinate meetings and events
  • Assist company executives with scheduling travel
  • Act as a backup for general reception activity, including answering telephones, scheduling, and directing clients and visitors
  • Back-up for maintaining office supply room and kitchen, and keeping track of inventory
  • Support facilities coordination
  • Other duties as assigned
Requirements
  • College degree preferred
  • At least 3 years of administrative experience in a financial services organization or equivalent
Preferred Skills
  • Acute attention to detail
  • Ability to be proactive and take initiative
  • Strong ability to multi-task and prioritize workflow in a fast-paced, detail-oriented environment
  • Intermediate to Advanced knowledge of Microsoft Office (Outlook, Word, and Excel essential), including knowledge of page and section breaks
  • Professional verbal and written communication skills
  • Foreign language skills is a bonus
About Us

StepStone Group is a rapidly growing global private markets firm that provides customized investment and advisory solutions to sophisticated investors worldwide. With a culture built on entrepreneurialism, partnership, and teamwork, we offer a dynamic and collaborative work environment.

We are committed to developing our people and providing resources to help them reach their full potential. Our principles are based on integrity, transparency, respect, and creativity, which define how we do business.

We offer a competitive compensation package, including salary and incentive compensation, as well as a comprehensive benefits package.

Our benefits include comprehensive healthcare, a strong retirement plan, a mental health well-being program, paid time off, a student loan repayment program, and several wellness initiatives.