Administrative Support Specialist

2 days ago


Arlington Heights, Illinois, United States WITRON Service America Full time

The Administrative Support Specialist will provide critical support to our Director of Technical Services and the growing Technical Services team.

Key Responsibilities:

  • Manage all administrative activities for the team, including report maintenance, communication development, and presentation creation.
  • Work closely with travel vendors, hotel and rental car partnerships, and other vendors as needed.
  • Assist with travel arrangements for U.S. colleagues, including immigration documentation for international travel.
  • Approve bills and invoices for departmental expenses.
  • Collaborate with the HR Department to manage human capital activities.

Requirements:

  • Advanced proficiency in Microsoft Excel (VLOOKUPs, Pivot Tables).
  • Ability to meet deadlines and prioritize tasks.
  • Excellent written and communication skills.
  • Strong proficiency in Microsoft Office Suite (including Outlook, Word, and Teams video conferencing).
  • High School Diploma or equivalent required.
  • 5 years of experience supporting multiple teams across the U.S. and in an office environment.
  • 2 years of experience supporting Executive Leadership.
  • Experience working in a global organization with foreign nationals a plus.
  • Knowledge of Human Resources a plus.


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