Administrative Support Specialist
4 weeks ago
The Administrative Support Specialist will provide critical support to our Director of Technical Services and the growing Technical Services team.
Key Responsibilities:
- Manage all administrative activities for the team, including report maintenance, communication development, and presentation creation.
- Work closely with travel vendors, hotel and rental car partnerships, and other vendors as needed.
- Assist with travel arrangements for U.S. colleagues, including immigration documentation for international travel.
- Approve bills and invoices for departmental expenses.
- Collaborate with the HR Department to manage human capital activities.
Requirements:
- Advanced proficiency in Microsoft Excel (VLOOKUPs, Pivot Tables).
- Ability to meet deadlines and prioritize tasks.
- Excellent written and communication skills.
- Strong proficiency in Microsoft Office Suite (including Outlook, Word, and Teams video conferencing).
- High School Diploma or equivalent required.
- 5 years of experience supporting multiple teams across the U.S. and in an office environment.
- 2 years of experience supporting Executive Leadership.
- Experience working in a global organization with foreign nationals a plus.
- Knowledge of Human Resources a plus.
-
Administrative Support Specialist
4 weeks ago
Arlington Heights, Illinois, United States Williams Lea Group Limited Full timeJob Summary:Williams Lea is seeking a skilled Administrative Support Specialist to join our team in Wheeling, WV. As a Hybrid Administrative Professional, you will be responsible for providing administrative support to our clients, including answering phone calls, providing customer service, and editing documents. You will also be responsible for performing...
-
Administrative Support Specialist
4 weeks ago
Arlington Heights, Illinois, United States Workoo Technologies Full timeAbout the role: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Workoo Technologies. The successful candidate will be responsible for maintaining accurate and up-to-date records, ensuring compliance with data management protocols, and providing exceptional support to our members.Key...
-
Administrative Support Specialist
4 weeks ago
Arlington Heights, Illinois, United States Indeck Power Equipment Company Full timeIndeck Power Equipment Company is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to the management team and assist on special projects. The ideal candidate will have excellent communication and organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously....
-
Administrative Support Specialist
4 weeks ago
Arlington Heights, Illinois, United States Luther Village Full timeAt Luther Village, we're seeking a detail-oriented Administrative Assistant to facilitate efficient operations and provide exceptional support to our team. The ideal candidate will possess strong computer skills, with experience in Microsoft products, including Canva and Publisher. Key Responsibilities: Perform various clerical and administrative tasksAnswer...
-
Administrative Support Specialist
4 weeks ago
Arlington Heights, Illinois, United States Addison Group Full timeAbout Our Client: Addison Group is hiring a Receptionist on behalf of our client, a local Government organization dedicated to supporting the community. The ideal candidate will have excellent communication skills, the ability to manage multiple tasks, and the willingness to assist a diverse range of individuals. This role requires someone who can maintain a...
-
Application Support Specialist
4 weeks ago
Arlington Heights, Illinois, United States Mindlance Full timeJob Title: Application Support SpecialistJob Summary:We are seeking an experienced Application Support Specialist to join our team at Mindlance. As a key member of our Digital Technology Command Center, you will be responsible for providing 7/24 operational support via proactive monitoring and troubleshooting of digital channels, production environments, and...
-
Administrative Assistant
4 weeks ago
Arlington Heights, Illinois, United States Industrial Trade Services Full timeJob SummaryIndustrial Trade Services is seeking a highly organized and detail-oriented Administrative Assistant to support our project team. The successful candidate will provide administrative support to our project coordinators, ensuring seamless execution of projects.Key Responsibilities:Provide administrative support to project coordinators, including...
-
Career-Minded Administrative Support Specialist
4 weeks ago
Arlington Heights, Illinois, United States Lake + House Apartments Full timeJob OverviewAre you a detail-oriented and organized individual looking for a challenging role in residential operations?We are seeking a highly skilled Administrative Assistant to join our team at Lake+House Apartments, a 640-unit apartment community in Wheeling, IL.The ideal candidate will possess excellent communication and interpersonal skills, with the...
-
Clinical Healthcare Support Specialist
4 weeks ago
Arlington Heights, Illinois, United States Endeavor Health - Edward-Elmhurst Healthcare Full timeJob Summary:As a Clinical Healthcare Support Specialist at Endeavor Health - Edward-Elmhurst Healthcare, you will play a vital role in providing exceptional patient care and support in a fast-paced medical environment. Reporting to the Medical Assistant, you will be responsible for assisting with clinical tasks, maintaining accurate records, and ensuring...
-
SEL Support Specialist
4 weeks ago
Arlington Heights, Illinois, United States South Cook Intermediate Center Full timeJob SummaryThe SEL Support Specialist provides expert guidance and professional learning in the areas of mental health, social emotional learning, and trauma-informed practices. This role is responsible for developing new relationships and partnerships with districts, schools, educational organizations, and non-educational organizations to effectively...
-
Technical Support Specialist
4 weeks ago
Arlington Heights, Illinois, United States Imperial Surveillance Full timeJob Title: Technical Support SpecialistImperial Surveillance is seeking a highly skilled Technical Support Specialist to join our team in Arlington Heights, IL. As a key member of our technical services team, you will be responsible for providing exceptional customer support and technical assistance to our clients.Key Responsibilities:Provide technical...
-
Medical Support Specialist
4 weeks ago
Arlington Heights, Illinois, United States US Navy Full timeAbout Navy Hospital CorpsmenAt the US Navy, we're looking for dedicated individuals to join our team of medical support specialists. These professionals provide critical care to thousands of Sailors and Marines, using their quick thinking and expertise to keep them fit and ready to serve.Key Responsibilities:Assist Navy Physicians and Dentists with...
-
Curriculum Development Specialist
4 weeks ago
Arlington Heights, Illinois, United States South Cook Intermediate Center Full timeKey ResponsibilitiesThe Curriculum Development Specialist will be responsible for coordinating support and services with district and building level administrators. This includes planning and delivering professional development that is aligned with best practices, as well as guiding outside consultants in providing professional development. The specialist...
-
Administrative Support Specialist
1 month ago
Glendale Heights, Illinois, United States SG Plumbing Management Full timeJob OpportunitySG Plumbing Management is seeking a highly skilled Office Assistant to join our Executive team in the Glendale Heights area. As a key member of our team, you will provide administrative support and contribute to the growth of our business.What We Offer:Growth and Advancement OpportunitiesGreat Company CultureYear-Round WorkNo...
-
Technical Support Specialist
4 weeks ago
Arlington Heights, Illinois, United States Diversified Staffing Group Full timeJob SummaryWe are seeking a highly skilled Technical Support Specialist to join our team at Diversified Staffing Group. The successful candidate will provide technical support for the entire sales lifecycle, including programming training for end users, demo development, and testing of new cutting technology.Key ResponsibilitiesProvide technical customer...
-
Technical Support Specialist
4 weeks ago
Arlington Heights, Illinois, United States Diversified Staffing Group Full timeJob SummaryThe Technical Support Specialist will provide technical support for the entire sales lifecycle and provide programming training to end users. This role will also focus on demo development and testing of new cutting technology, while collaborating with engineering management and the marketing team.Key Responsibilities Develop a manufacturing...
-
Technical Support Specialist
4 weeks ago
Arlington Heights, Illinois, United States JTEKT Machinery Full timeJob SummaryThe Technical Support Specialist will provide technical support for the entire sales lifecycle and by providing programming training to end users. This role will also focus on demo development and testing of new cutting technology, while collaborating with engineering management and the marketing team.This role requires travel around 75%, Monday...
-
Office Support Specialist
4 weeks ago
Arlington Heights, Illinois, United States MSCCN Full timeJob SummaryAs an Office Support Specialist at MSCCN, you will play a vital role in ensuring the smooth operation of our office. Your primary responsibilities will include managing electronic files, scanning and electronically filing personnel and payroll-related documents, and processing weekly hourly payroll as assigned. You will also be responsible for...
-
University Catalog Support Specialist
1 month ago
Arlington Heights, Illinois, United States National Louis University Full timeJob SummaryThe University Catalog Support Specialist plays a crucial role in ensuring the accuracy and efficiency of endorsement evaluations and licensure entitlements for graduate students. This position requires exceptional organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.Key...
-
Administrative Coordinator
4 weeks ago
Arlington Heights, Illinois, United States Path Construction Full timeJob OverviewPath Construction is seeking a highly skilled Administrative Assistant to support our project management team in Arlington Heights, IL. As a key member of our organization, you will provide exceptional administrative support, ensuring the smooth operation of our office and projects.Key ResponsibilitiesProvide administrative support to project...