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Executive Director of Entertainment Operations
2 months ago
The Executive Director of Entertainment Operations will serve as the Chief Executive Officer of the Plaza Theatre, providing leadership to all staff and coordinating efforts with the Oak View Group Board of Directors and stakeholders. This role requires a strong visionary with an entrepreneurial spirit, who can think innovatively and communicate effectively with patrons, donors, city officials, and the community at large.
Key Responsibilities- Ensure the financial solvency of the Plaza Theatre's annual operations budget and financial needs.
- Provide guidance to the Plaza Theatre Foundation Board as needed.
- Arrange for and book events at the venue, develop and maintain relationships with reputable promoters, local market contacts, agents, and talent affiliates to attract concerts, shows, and entertainment events.
- Administer specific plans and programs prescribed by corporate directives, including HR, sales and marketing, quality assurance, energy efficiency, safety/emergency procedures, crowd control, and crisis management practices.
- Generate financial and other reports detailing the theatre's activities.
- Prepare a proposed annual Operating Budget and submit it to the client/corporate with assistance from the Director of Finance.
- Oversee day-to-day operations, ensuring technical and staff resource needs for all events, and successfully manage their efficient implementation.
- Ensure all agreements made regarding the theatre are in compliance with the contract, state, and federal law.
- Provide final approval for all contracts and agreements.
- Conduct annual performance reviews, ensure job descriptions are updated as necessary, and expand intern and volunteer opportunities.
- Manage, expand, and execute varying fundraising strategies, development opportunities, and grants through a comprehensive approach in partnership with the Plaza Theatre Board of Directors.
- Collaborate with the Plaza Theatre Board of Directors to articulate the artistic and outreach mission of the Theatre to donors and stakeholders, and to identify and cultivate relationships with new and potential donors, corporate sponsors, foundations, and other funders.
- Partner closely with the Plaza Theatre Board of Directors to implement strategic planning and organizational goals, including establishing annual and long-term goals for earned and contributed revenue that ensure the sustainability of the organization.
- Assist members of the Board of Directors to utilize their skills and networks to maximize fundraising capabilities in the development and the nurturing of new stakeholders, enhance fundraising strategies through annual giving campaigns, special events, sponsorships, private donations/gifts, and estate planning.
- Coordinate all sponsorship plans and programs with OVG Global Partnerships.
- Coordinate all shared services with local OVG venues.
- Enhance the creative direction of the Theatre through year-round programming.
- Nurture strong relationships with presenters, promoters, and community stakeholders to plan and implement a vibrant and diverse event mix for the Theatre.
- Attend booking conferences to network with artists, agents, and other presenters in the field, using this network to present appropriate artists at the Theatre.
- Develop, administer, and expand the Theatre's educational programming.
- Ensure all Plaza Theatre Board of Directors commitments are met, providing contractual updates to the City of Palm Springs as needed, and ensure all OVG commitments are met, providing updates to the Plaza Theatre Board of Directors and City of Palm Springs as needed.
- Bachelor's degree or better from an accredited college or university with major coursework in Business Administration/Management, Marketing, Sports Management, Facility Management, Public Administration, or related fields.
- Minimum 7-10 years of experience in professional public assembly facility operations management.
- Minimum 5 years of direct supervisory experience at the Vice President level.
- Demonstrated leadership skills and ability to achieve quality results with a minimum of resources.
- Experience employing management methods, long-range planning, principles of budgeting, and leadership skills.
- Working knowledge of sales, marketing, event services, safety and security, facility maintenance and housekeeping, finance, and human resources, audiovisual, telecommunications, and food and beverage operations.
- Experience working with agents, booking agencies, regional and national promoters, artists, and artist managers.
- Experience in contract development and negotiations, including facility use license agreements, service agreements, and sponsorship agreements.
- Superior customer service and interpersonal skills.
- Ability to work beyond normal business hours, including nights, weekends, and holidays as required.
- Ability to communicate clearly and concisely in the English language, both orally and in writing.
- Possession of, or ability to possess, a valid driver's license.
- Knowledge of EEOC, FLSA, OSHA, ADA, and other employment regulations.
- Excellent organizational skills, detail-oriented, with the ability to handle multiple assignments.
- Ability to work independently and as part of a team.
- Must be detail-oriented, have strong organizational skills, and demonstrated interpersonal skills.
- Proficient computer skills, including Windows, Outlook, Word, Access, PowerPoint, and Excel.
- Ability to apply conflict resolution and problem-solving skills in a team-oriented environment.
- Ability to perform effectively under significant pressure, typically associated with meeting the demands and timetables of the fast-paced entertainment industry.
