Event Operations Manager

1 week ago


Tysons Corner, Virginia, United States National Automobile Dealers Association Full time
Job Summary

We are seeking an experienced Event Operations Manager to join our team at the National Automobile Dealers Association. As a key member of our events team, you will be responsible for planning, organizing, and executing logistics for major events, including conventions, trade shows, and meetings.

Key Responsibilities
  • Event Planning and Execution: Take charge of planning, organizing, and executing logistics for major events assigned, to include room setups, food & beverage, A/V, signage, education coordination, sponsorships, and ADA accessibility.
  • Vendor Management: Review all vendor contracts for associated meetings and coordinate negotiations. Track budget for each vendor associated with the event.
  • Onsite Coordination: Serve as the key onsite contact for responsible events, handling real-time logistics and problem-solving to ensure smooth event execution.
  • Relationship Building: Develop and maintain strong relationships with top industry figures, including ATD and ATAE leaders, VIPs, NADA Staff, and vendors.
  • Project Management: Create and manage project timelines, maintain thorough documentation, and ensure that every aspect of event planning is executed.
Requirements
  • Education: Bachelor's Degree in Hospitality Management, Event Management, Communications, Business Administration, or a comparable amount of relevant training or experience.
  • Experience: Minimum 5-7 years of convention, event, trade show, and/or meeting planning experience required.
  • Skills: Strong organizational and communication skills. Proficiency in Microsoft Office Suite is required; experience with Map Your Show, Envision, and Airtable is a plus.
  • Personal Qualities: Detail-oriented with the ability to set priorities, manage multiple short-term and long-term projects, and effectively follow through on assignments while balancing competing demands. Able to work well with others, handle confidential information, and manage multiple tasks.


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