Administrative Assistant

4 days ago

Los Angeles, California, United States Chartis Full time
Job Title: Administrative Assistant - Medical Staff Services

At Chartis, we are seeking an experienced Administrative Assistant to join our Medical Staff Services team. As an Administrative Assistant, you will provide administrative support to the Medical Staff Services department, preparing reports, handling information requests, and performing various tasks such as preparing correspondence, receiving visitors, and scheduling meetings.

Key Responsibilities:
  • Prepare reports, memos, letters, and other documents using Microsoft Office software
  • Read and analyze incoming memos, emails, submissions, and reports to determine their significance and respond or distribute accordingly
  • Open, sort, and distribute incoming correspondence
  • File and retrieve department documents, records, and reports
  • Log information into the appropriate credentialing database
  • Update credentialing database in accordance with established standardized data entry policies and procedures
  • Assist with appointments and reappointments
  • Greet visitors and direct them to the appropriate individuals
  • Answer telephone and address the callers' needs accordingly
  • Maintain adequate stock of office supplies
  • Arrange scheduling, A/V, catering, etc. for Medical Staff and internal departmental meetings, as requested
  • Take notes at internal departmental meetings and follow up on action items appropriately
  • Coordinate as needed with other hospital departments such as Maintenance, Housekeeping, Information Technology, etc. for office needs
Requirements:
  • High school diploma or equivalent
  • Proficiency in Database Management, Microsoft Word, Excel, and Outlook
  • Experience in healthcare is preferred
What We Offer:

Chartis offers a competitive salary range starting at $60,000, as well as a comprehensive benefits package including medical, dental, vision, HSA, FSA, disability insurance, life insurance, 401(k) match, paid time off, wellness stipend, and additional voluntary benefits.

We are an equal opportunity employer and value diversity and inclusion in the workplace. If you are a motivated and detail-oriented individual who is passionate about providing exceptional administrative support, we encourage you to apply for this exciting opportunity.

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