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Office Operations Coordinator

2 months ago

Dallas, Texas, United States Dallas Independent School District Full time

Position Overview: The Administrative Assistant II plays a crucial role in supporting the Director by ensuring compliance with both state and federal regulations while managing the daily functions of the office.

Key Responsibilities:

  • Provide comprehensive assistance to the Director, ensuring adherence to established guidelines and interventions related to accountability.
  • Oversee the daily operations of the office, preparing reports and presentation materials as required.
  • Manage correspondence, direct visitors, and coordinate meetings efficiently.
  • Ensure the timely submission of reports, applications, and evaluations mandated by state and federal authorities.
  • Regularly update the Director on the status of accountability processes, including sanctions and procedural compliance.
  • Assist in processing documentation related to accountability, ensuring adherence to deadlines and guidelines.
  • Notify department staff promptly regarding updates on accountability policies and procedures.
  • Maintain accurate daily attendance records and manage monthly payroll submissions.
  • Prepare requisitions for office supplies, monitor budgetary constraints, verify receipt of materials, and generate financial reports as needed.
  • Handle incoming calls, take accurate messages, and provide general information to staff and the public.
  • Perform additional tasks and responsibilities as assigned.

Qualifications:

  • High School Diploma or equivalent is required; an Associate's degree is preferred.
  • A minimum of four (4) years of relevant experience, preferably within a school district.
  • Proficiency in keyboarding, word processing, spreadsheets, and file management.
  • Strong organizational, prioritization, communication, customer service, and interpersonal skills are essential.
  • Ability to interact effectively with all levels of personnel and the public.