Executive Assistant Manager

7 days ago


San Francisco, California, United States Career Group Full time

A life sciences investment firm seeks a highly skilled Executive Assistant Manager to provide top-notch support to their team. With a strong focus on innovation and excellence, this company is dedicated to creating cutting-edge medical devices and healthcare services.

In this role, you will be responsible for coordinating travel arrangements, managing calendars, planning events, and processing expenses with precision and attention to detail. As the go-to person for office inquiries, supplies, ordering, and catering, you will play a crucial role in maintaining the smooth operation of the office.

This is an exceptional opportunity to join a dynamic team with a warm environment, excellent benefits, and a passion for rewarding hard work. The salary for this position is approximately $100k per year, plus bonus and benefits.

Key Responsibilities:

  • Manage calendars and coordinate travel arrangements
  • Process expenses and invoices with great attention to detail
  • Coordinate domestic and international travel with precise itineraries
  • Manage office supplies and inventory while screening calls and guests
  • Coordinate catering for lunches and special events
  • Plan and execute office events and meetings
  • Schedule and organize board meetings
  • Assist with ad-hoc projects as needed

Requirements:

  • Minimum 3+ years of experience providing executive-level support
  • PE/VC/hedge fund experience required
  • Bachelor's degree required
  • Ability to handle fast-paced environments with precision and accuracy
  • Excellent communication skills and problem-solving abilities
  • High proficiency in technical skills
  • Ability to handle confidential information with discretion and professionalism


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