Administrative Support Specialist

4 weeks ago


San Diego, California, United States AMIRI BUILDING ENGINEERING INC dba 120 DEGREEZ Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our Operations and Marketing teams. As an Administrative Assistant, you will play a critical role in ensuring efficient office operations and accurate data management to facilitate the smooth functioning of our dynamic engineering firm.

Key Responsibilities
  • Provide administrative support to the Operations and Marketing teams, including data entry, filing, and recordkeeping.
  • Maintain organized filing systems for physical and electronic documents.
  • Perform data entry tasks with a high level of accuracy and efficiency.
  • Update and maintain databases, spreadsheets, and systems.
  • Research processes and gather information to support departmental needs.
  • Prepare and modify documents, including reports, drafts, and emails.
  • Handle incoming communications, including answering and directing phone calls.
  • Coordinate schedules, appointments, and meetings for team members as needed.
  • Assist in the completion of applications and manage the application approval process.
  • Assist with coordination for executive events, travel, and meetings as needed.
Requirements
  • Proven experience as an administrative assistant, office assistant, or in a relevant role.
  • Strong data entry and recordkeeping skills.
  • Strong organizational and time management skills with the ability to prioritize tasks effectively.
  • Strong verbal and written communication skills.
  • Ability to handle confidential information with integrity and discretion.
  • Experience in assisting with human resources is a plus.
  • Proficiency in MS Office (Word, Excel, Outlook).
  • Proactive problem-solving skills with a positive, can-do attitude.
  • Diligent, detail-oriented, and efficient in time management.
  • High school diploma; additional qualifications in Office Administration or related field preferred.
What We Offer
  • Competitive salary commensurate with experience.
  • Paid Time Off (PTO) accruals up to 2 weeks.
  • Paid company holidays.
  • Employee Assistance Program.
  • Professional development opportunities and support for continuing education.
  • Collaborative and dynamic work environment with opportunities for advancement.
  • Access to gym and pool facilities.


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