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Administrative Coordinator

2 months ago

Pittsburgh, Pennsylvania, United States Airport Authority Full time
Job Summary

The Airport Authority is seeking a highly skilled and experienced Administrative Coordinator to join our team. As a key member of our Senior Leadership Team, you will provide comprehensive administrative support to ensure the efficient operation of our daily activities.

Key Responsibilities
  • Administrative Support: Provide advanced administrative support to the Senior Vice President, Human Resources, including calendar management, travel arrangements, and expense reporting.
  • Communication: Serve as the primary point of contact for the SVP, Human Resources, and communicate effectively with internal and external stakeholders.
  • Project Coordination: Coordinate and manage various projects, including department meetings, cross-departmental meetings, and industry events.
  • Document Management: Maintain and update corporate documents, records, and databases.
  • Travel Arrangements: Coordinate and manage travel arrangements, including itineraries, expenses, and travel-related services.
  • Expense Reporting: Reconcile corporate American Express statements and prepare expense reports.
  • Event Planning: Arrange programs, events, or conferences, including facilities, catering, and event budgets.
  • Team Support: Assist with departmental tasks, including conference room requests, team events, and employee recognition efforts.
Requirements
  • Education: Associate's degree from an accredited college or university in business administration, administrative services, or a related field.
  • Experience: Three years of related administrative experience, with a preference for experience supporting senior leadership.
  • Skills: Extensive ability to use Microsoft Office applications, including Word, Excel, PowerPoint, and Access. Considerable ability to communicate effectively, prepare clear and concise written documents, manage multiple projects, and maintain confidentiality.
What We Offer
  • Competitive Salary: A competitive salary and benefits package, including health insurance, dental plans, and a pension plan.
  • Opportunities for Growth: Opportunities for professional growth and development, including training and education programs.
  • Work-Life Balance: A supportive work environment that promotes work-life balance and employee well-being.