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Executive Assistant to the Director
2 months ago
Job Summary
The Administrative Assistant to the Director provides high-level administrative support to the Director of the School of Plant and Environmental Sciences. This role requires a high degree of confidentiality, discretion, and professionalism.
Key Responsibilities
- Act as the Director's representative and liaison to faculty, staff, students, and external stakeholders.
- Manage the Director's calendar, ensuring seamless coordination of meetings, appointments, and travel arrangements.
- Compose and proofread correspondence, reports, and other documents on behalf of the Director.
- Develop and maintain a comprehensive understanding of the university's programs, policies, procedures, and services to provide informed referrals and support.
- Coordinate tenure-track faculty hiring, including advertising positions, organizing interview itineraries, and onboarding successful applicants.
- Assist with evaluations of SPES personnel, including setting up meetings with the Director and ensuring compliance with Provost guidelines.
- Prepare confidential documents, such as promotion and tenure files, and ensure adherence to university policies and procedures.
- Maintain the SPES listservs and coordinate annual and special events.
- Provide backup support to other HR team members and perform other duties as assigned.
Requirements
- Bachelor's degree in communication, organizational management, administrative support, or a related field.
- Demonstrated experience providing executive-level administrative assistance and project support.
- Proficiency with Microsoft Suite, PageUp, and HR Banner, with a willingness to learn new software as required.
- Experience working in a confidential setting and ability to maintain confidentiality.
About the Commonwealth of Virginia
The Commonwealth of Virginia is a leading global research institution, conducting over $500 million in research annually. We are committed to knowledge, discovery, and creativity, and our comprehensive land-grant institution enhances the quality of life in Virginia and beyond.
Equal Employment Opportunity
The Commonwealth of Virginia is an equal employment opportunity employer and does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex, gender, gender identity, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status.
