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Executive Administrative Coordinator

2 months ago

Saint Peters, Missouri, United States St. Charles Community College Full time
Position Overview

St. Charles Community College (SCC) is situated in a vibrant area, dedicated to fostering student achievement. We prioritize a diverse educational environment and seek candidates who have a proven track record in supporting varied student demographics.


ROLE SUMMARY

The Administrative Support Associate plays a crucial role in assisting the Executive Director of Student Engagement and Title IX within the Athletic Department or other designated supervisors. This position involves managing a range of administrative functions and projects to ensure smooth departmental operations.


Key Responsibilities

  • Act as the primary point of contact for faculty, students, colleagues, and visitors, facilitating effective communication and support.
  • Contribute actively to the daily operations of the department, including customer service, document preparation, mail handling, and inventory management.
  • Establish and maintain intricate filing systems, ensuring confidentiality of student and employment records.
  • Organize both physical and digital documentation, providing necessary information to departmental personnel and the public.
  • Assist in data entry related to class assignments, schedules, and registrations, while preparing reports for supervisory review.
  • Coordinate meetings by managing logistics such as room reservations, invitations, and preparation of materials.
  • Support special projects and initiatives, collaborating with team members to meet objectives.
  • Demonstrate the ability to work efficiently under pressure, managing multiple tasks while exercising independent judgment.


Essential Skills and Qualifications

The ideal candidate will possess:

  • Strong organizational and problem-solving skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Excellent communication skills, with a focus on professionalism and respect for diverse backgrounds.
  • Proficiency in Microsoft Office Suite and other relevant software applications.
  • A minimum of an Associate's degree with three years of office experience, or a High School diploma with six years of related experience.


Commitment to Diversity

We value a work environment that promotes knowledge of, respect for, and engagement with individuals from diverse backgrounds. The successful candidate will contribute to the overall success of the department by performing related duties as assigned.


Reporting Structure

This position reports to the Executive Director of Student Engagement and Title IX, with responsibilities that may vary based on organizational needs.


Equal Opportunity Employer

St. Charles Community College is committed to creating an inclusive environment for all employees.