Administrative Associate

4 weeks ago


Oakland, California, United States First Place for Youth Full time

h3JobDescription/h3pWeareseekingahighlydetail-orientedandproactiveAdministrativeAssociatetojoinourteamatFirstPlaceforYouth.Thisindividualwillprovidehigh-qualityorganizationalsupporttoourContractsandComplianceDepartment,ensuringprogramsremainincompliancewithcontractualagreementsandrecord-keepingdocumentationrequirementsforpublicfunds./ppThesuccessfulcandidatewillhavestronganalyticalskills,technicalwritingskills,andtheabilitytointerpretanalyticaldata.Theywillberesponsibleforresearchingandanalyzinginformation,composingdocuments,andpresentingdatainaclearandconcisemannertoappropriatepersonnel./ppTheAdministrativeAssociatewillalsoberesponsibleformaintainingcontractsrecords,includinggranttrackingandmoderatelycomplexspreadsheets.Theywillattendexternalstakeholderandotherrelevantmeetingsasneededandpreparetheagencyforallexternalcontract/grantmonitoringsitevisitsbyauditingclientfiles,preparingvariousagencydocuments,andsupportingstafftoprepareforthevisit./ppAdditionally,theAdministrativeAssociatewillassistwithbudgetrevisionsandamendments,leadtheseeffortswhenappropriate,andworkwiththeContractsandCompliancedepartmenttodraftpublicfundingapplicationsinresponsetovariousRequestforProposals(RFP/RFQ)andassembleproposalpackages,includingbutnotlimitedtowritingand/orcopyeditingnarratives,gatheringnecessarydatafromprogram,finance,andevaluationstaff./ppbKeyResponsibilities:/b/pulliQualityAssurance:Leadtheagency-wideinternalprogramfileauditprocess,developandmaintainrecordsofcompliance-relatedactivities,andmaintaindocumentstorageandfilinginaccordancewithagencypolicy./liliGrantsAdministration:Maintaincontractsrecords,attendexternalstakeholderandotherrelevantmeetings,preparetheagencyforallexternalcontract/grantmonitoringsitevisits,andassistwithbudgetrevisionsandamendments./liliGrant/TechnicalWriting:WorkwiththeContractsandCompliancedepartmenttodraftpublicfundingapplications,assembleproposalpackages,anddraftvariouspoliciesandproceduresbasedoncontractlanguageandrelevantregulations./liliSubcontractManagement/Monitoring:Conductmonitoringreviewofallsubcontractors,maintainsubcontractoragreements,andmonitorandmanagetheperformanceandexecutionofallsubcontractors./liliNationalAccreditation:Assistwithtracking,organizing,anddraftingpoliciesandproceduresasneeded,providerequiredupdatesasneeded,andcoordinateaccreditationsitevisitsandothermeetingsasrequired./li/ulpbRequirements:/b/pulliBachelor'sDegreerequired./liliMinimum3-yearsprofessionalworkexperience,with1-yearexperiencecoordinatingprojectsrequired./liliGrantsandcontractsexperiencepreferred,suchasassistinginthedevelopmentandpreparationofcontracts-familiaritywithmonitoringcontractswithinthesectorsofchildwelfare,homelessnessandhousing,andworkforcedevelopmentdesired./liliMusthavestronganalyticalskillsandbeabletointerpretanalyticaldata./liliProficiencywithMicrosoftOfficeapplicationsincludingWord,PowerPoint,Outlook,andExcel(particularlyinbuildingmoderatelycomplexworkbooks)./liliStrongwritten,verbal,interpersonal,andpresentationskills./liliExperiencewithwritingtechnicalorfundraisingproposalsisstronglypreferred-Grantwritingexperienceisaplus./liliMustbeabletomultitaskinafast-paced,deadline-drivenenvironment,tothinkstrategicallyandcreatively,andtocommunicateandimplementinnovativeideassuccessfully./liliAvailabilityforregionaltravelasneeded./liliAvailabilityforoccasionaleveningandweekendworkandsometravelasneeded./liliCommitmenttoculturalcompetencyanddiversity–Deepcommitmenttosocialjusticeandsystemschangethataddressesbarriersbasedonrace,ethnicity,sexualorientationorgenderidentity./li/ulpbBenefits:/b/pulli15daysofvacationtimeinthefirstyear/lili12daysofsicktime/lili2floatingholidays/lili15paidholidays/liliEmployee'schoiceofKaiserorUCHHMO/PPOwithupto90%ofthepremiumcoveredbyFirstPlaceoncertainplans/liliPrincipaldentalandvisioncoveragewithupto90%ofthepremiumcoveredbyFirstPlace/liliPaidbabybondingleave/liliHealthcareandDependentcareFSAplans/liliPrincipalbasiclifeandvoluntarylifeinsurancecoverage/liliEmployeeAssistanceProgram/lili401(k)retirementsavingsplanwithmatchingcontributions/liliAnnualreimbursementforcontinuingeducation/liliPaidsabbatical/liliPaidmaternityandpaternityleave/li/ul



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