Financial Operations Specialist

2 weeks ago

Sacramento, California, United States Hope Cooperative (aka TLCS, Inc.) Full time
Job Overview

Are you an enthusiastic professional eager to contribute to a meaningful cause? Hope Cooperative is a nonprofit organization dedicated to transforming lives by providing essential services such as permanent supportive housing, mental health support, and life skills training. We are expanding our operations and are looking for dedicated individuals to enhance our mission.

Position: Accounts Payable Clerk

Department: Administration

Work Schedule: Full-time, 40 hours/week, Monday to Friday, 8:00 AM - 4:30 PM

Compensation: $22.86/hour

Benefits: Our organization offers a comprehensive benefits package, which includes:

  • 21 PTO days annually (4 weeks & 1 day)
  • 26 PTO days after 5 years (5 weeks & 1 day)
  • 6 days of paid sick leave
  • 10 paid holidays
  • 1 Personal Day
  • Leadership Development Opportunities
  • Reimbursement Programs
  • Loan Forgiveness Options
  • Employer-paid health insurance for employees and dependents
  • Flexible Spending Account
  • 401k matching
  • Employee Assistance Program
  • Regular hourly wage increases based on a step scale
  • Flexible start and end times for certain roles
  • Company-provided iPhone with unlimited data and laptop for select positions
  • Clinical supervision towards licensure (subject to approval)
  • CEU days for qualifying positions
  • Complimentary CEUs for certain roles
  • Annual staff appreciation events
  • Gift Card Program
  • Referral Bonuses
  • Ability to transfer sick time to PTO
  • PTO Cash Out options
  • Voluntary Dental, Vision, Life, Accident, and Disability Insurance

Note: All benefits are subject to change and governed by eligibility criteria outlined in the Employee Handbook.

Role Responsibilities:

The Accounts Payable Clerk plays a crucial role in ensuring timely processing of all agency expenditures, alongside performing various clerical and entry-level accounting tasks.

Key Duties Include:

  1. Reviewing, auditing, and processing vendor and employee expense claims, ensuring compliance with documentation requirements.
  2. Accurate coding, data entry, and posting of invoices into the general ledger.
  3. Preparing payment disbursements in a timely manner.
  4. Conducting monthly reconciliations for all company credit cards.
  5. Collaborating with internal and external stakeholders to maintain accurate and error-free accounts.
  6. Assisting with corrections to the general ledger and conducting financial report analyses as needed.
  7. Organizing and maintaining vendor and voucher files in accordance with compliance standards.
  8. Preparing annual 1099-Miscellaneous Income tax forms, including maintaining updated vendor records.
  9. Managing daily mail distribution and assisting with monthly financial close processes.
  10. Conducting special projects, including data research and evaluation.
  11. Providing general administrative support to the department as required.
  12. Ensuring confidentiality of all Protected Health Information (PHI) in accordance with HIPAA regulations.
  13. Performing additional duties as assigned.

Qualifications:

  • A minimum of three years of experience in bookkeeping, accounting, or related administrative roles.
  • Familiarity with generally accepted accounting principles; knowledge of governmental accounting is preferred.

Licenses and Certifications:

  • Valid California Driver's License and current vehicle insurance are required.
  • Minimum of three years of driving experience.

Skills and Abilities:

  • Proficiency in Excel and general computer applications is essential.
  • Ability to pass background checks from the Federal Bureau of Investigation (FBI) and/or Department of Justice (DOJ).
  • Experience as a consumer of mental health services or as a family member of a mental health consumer is a plus.

Hope Cooperative (aka TLCS, Inc.) is an Affirmative Action/Equal Opportunity Employer, committed to diversity and inclusion in the workplace. We welcome applications from all qualified candidates.

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