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Executive Assistant to the Front Office Principal

2 months ago

Washington, Washington, D.C., United States Highlight Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to a designated Front Office principal. The ideal candidate will possess excellent organizational and communication skills, with the ability to multitask and prioritize tasks effectively.

Key Responsibilities
  • Provide high-level administrative support to the Front Office principal, including managing calendars, coordinating travel arrangements, and preparing correspondence.
  • Assist with special projects, events, and meetings, including coordinating logistics and communicating with stakeholders.
  • Develop and maintain relationships with senior leaders and other stakeholders, including obtaining briefing materials and background documents.
  • Collaborate with the Director of Scheduling to manage and plan long- and short-term calendars of events and invitations.
  • Prepare travel-related documents and make travel arrangements on behalf of the principal.
  • Manage schedules and prioritize daily appointments, meetings, and invitations.
  • Direct support activities for special events, high-level meetings, and agency programs for distinguished visitors and Front Office staff.
  • Respond to routine inquiries and those requiring knowledge of the organization's activities or internal administrative procedures.
  • Diplomatically communicate and present ideas for events hosted by the Front Office and relay information regarding events, results, and next steps.
  • Identify and recommend procurement actions for supplies used to support hospitality services and special events.
  • Route communications, including official correspondence and memoranda, in consultation with the Special Assistant to the Administrator and as directed by the assigned principal.
  • Collaborate and coordinate with the Office of the Executive Secretariat (ES), other organizations, vendors, bureaus, and missions.
  • Perform other duties as assigned.
Requirements
  • Bachelor's Degree required with four (4) years of relevant experience.
  • Planning and forecasting skills.
  • Collaboration and teamwork skills.
  • Organization and multitasking skills.
  • Oral and written communication skills.
  • Confidentiality and discretion.
  • Ability to obtain DoD Secret Clearance (Active Secret preferred).