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Maintenance and Operations Coordinator

2 months ago

Hampton, Virginia, United States Catholic Diocese of Richmond Full time
Job Summary

We are seeking a highly skilled and experienced Facilities Coordinator to join our team at the Catholic Diocese of Richmond. The successful candidate will be responsible for ensuring the efficient operation and maintenance of our facilities, grounds, and vehicles.

Key Responsibilities
  • Develop and manage facility maintenance and/or custodial schedules, activities, and services.
  • Manage the prioritization and timely completion of requests.
  • Review daily work of the maintenance and custodial staff. Provide training, correction, mentorship, and direct assistance to staff, as needed.
  • Coordinate inspection, monitoring, and repair of mechanical, electrical, plumbing, communications, special systems, and vehicles to determine cost-effective repair or replacement.
  • Coordinate and/or maintain the capital and operational budgets for facilities.
  • Manage and participate in the development and implementation of goals and objectives for facility integrity and improvement.
  • Develop, recommend, and implement procedures to ensure that federal, state, and local building safety regulations are adhered to in the use and operation of assigned facilities; maintain MSDS sheets and other information; coordinate with OSHA on formal inspections of the facility.
  • Develop facility maintenance policies and procedures to ensure uniform, safe, and industry-accepted standards for maintenance performance.
  • Complete necessary administrative reports and records to ensure job requests, repairs, and maintenance work are adequately received, recorded, prioritized, and completed in a timely manner.
  • Ensure the timely and cost-effective ordering of supplies, equipment, and material; maintain inventory control and budgets.
  • Coordinate use and rental of school facilities with staff and community groups; communicate with users about specific needs; assist the public as necessary.
  • Organize and manage volunteer labor for building and grounds maintenance.
  • Maintain owner manuals/information, asset lists, schedules, and maintenance records.
  • Prioritize and coordinate short and long-term facility renewal, building maintenance, preventative maintenance programs, and small construction projects.
  • Facilitate and manage contracted building, cleaning, grounds, and vehicle maintenance services.
  • Complete moderate mechanical, carpentry, painting, plumbing, and electrical projects. Hire contractors to complete large, more technical projects.
  • Maintain building security, fire protection/alarm systems, and other specialized equipment.
  • Support School Administration with staff/faculty trainings including fire and safety drills.
  • Assist with school functions and seasonal events to include snow removal (often early morning and sometimes weekends); care and maintenance of athletic fields and grounds; cleaning of the buildings when needed; setup and cleanup of school activities and events; safe and efficient operation of grounds equipment (e.g. commercial/compact tractor/lawnmower, etc.).
  • Performance of other duties as directed by the Administration.
Requirements
  • High school graduate minimum: associate degree with emphasis in architectural, civil, construction and/or environmental control technologies preferred.
  • Minimum of five years' facilities management experience.
  • Minimum of three years' experience managing a team.
  • Moderate experience sourcing contractors and managing vendor relations.
  • Skilled in basic plumbing, electrical, carpentry, painting, and mechanical systems; basic small motor repair and maintenance; and operating light grounds equipment.
  • Ability to read and understand building mechanical, electrical, and plumbing systems blueprints and diagrams, security and surveillance systems, and hardware.
  • Ability to read and understand special systems technical programming manuals.
  • Strong project management, follow-up, organizational skills, and attention to detail.
  • Experience in a medium to large educational campus setting preferred.
  • Professional License or similar certifications desired.
  • Possess a valid State Vehicle Operator's License.
Working Conditions/Physical Requirements
  • Indoor and outdoor environments.
  • Operating/moving equipment including portable tools, lawnmowers, etc.
  • Maintain fitness necessary for considerable physical activity (occasional to frequent) such as standing, walking, kneeling, crouching/stooping/squatting, crawling, twisting, climbing, and lifting an up to 50 lbs.
  • Exposure to hazardous chemicals, materials, or loud noises.
  • Required to wear appropriate Personal Protective Equipment (PPE) as warranted.
  • Occasional 'on call' work and periodic evenings/weekends required.