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Executive Administrative Coordinator

2 months ago

Albany, New York, United States A1 Works in Progress Associates, LLC Full time
Job Overview

A1 Works in Progress Associates, LLC is in search of a skilled Executive Administrative Coordinator to play a vital role within our organization. This position will involve collaboration with various departments to ensure efficient office operations.

Essential Qualifications:

  • A Bachelor’s Degree in a relevant field such as business administration or management is preferred.
  • A minimum of 7 years of comprehensive experience in administrative support or office management roles.
  • A valid driver's license recognized in New York State.
  • Proficiency in essential software applications, including MS Windows, MS Office Suite (Project, Word, Excel, Outlook, PowerPoint), Visio, and Adobe Acrobat.
  • Authorization to work in the United States is required.
  • Willingness to undergo a background investigation in compliance with local regulations.

Key Responsibilities:

  • Assist in the management of contracts, including the review of specifications, bidding processes, and preparation of necessary documentation for contract awards.
  • Support financial assessments related to project costs and enhance procedural documentation.
  • Draft correspondence with minimal guidance.
  • Organize and prepare detailed meeting agendas.
  • Develop and maintain spreadsheets for data tracking.
  • Create organizational and workflow diagrams using Visio.

Required Skills:

  • Proven ability to cultivate and maintain strong client relationships through dependable service and effective project solutions.
  • Excellent communication skills, both verbal and written, with the ability to engage with all levels of management.
  • Strong organizational and time management capabilities.
  • Ability to adapt to changing priorities and meet deadlines in a dynamic environment.
  • Demonstrated urgency in responding to client needs.
  • Exemplary leadership qualities, with a focus on accountability and responsiveness.
  • Detail-oriented with robust analytical abilities.
  • Proactive approach to tasks and initiatives.
Company Overview

A1 Works in Progress Associates, LLC is a woman-owned firm specializing in Owner's Representation for construction projects, primarily serving nonprofit organizations such as educational institutions, healthcare facilities, and libraries in the New York City area. With over 30 years of experience and a portfolio of more than 400 completed projects, our team consists of approximately 40-50 dedicated professionals.

As a woman-owned business, we collaborate with larger Construction Management firms to assist them in achieving their diversity goals. Our services include providing Project Managers, Inspectors, Estimators, and Office Engineers across various contracts.