Legal Services Coordinator

3 days ago

Albany, New York, United States New York State Executive Chamber Full time
Job Summary

We are seeking a highly skilled and experienced Legal Services Coordinator to join our team at the New York State Executive Chamber. The successful candidate will provide administrative and legal support to our Counsel's office, performing a variety of professional-level duties.

The ideal candidate will have at least six years of relevant experience in a legal office setting, with a strong background in research, legislation, and document preparation. Familiarity with Westlaw and Lexis Nexis is preferred, as well as experience with the US Court's Public Access to Court Electronic Records (PACER) system and the NYS Court Systems searches.

Key Responsibilities
  • Organize and maintain legal paperwork, files, exhibits, and other important information for assigned Principals.
  • Compose legal reports for Counsels regarding various aspects of a case or other assignment.
  • Support Counsel's office in the documentation of processes with contractual or legislative obligations by developing and maintaining legal templates, documents, and other procedures.
  • Assist Counsels with all administrative aspects of research or other investigations, filing case reports, drafting of letters and documents, proofreading, and reference checking.
  • Conduct requested investigative inquiries, including searching internal records and databases, verifying facts, and collecting additional information from relevant parties, as appropriate.
  • Work closely with Chamber administrative and computer services staff to locate sensitive case materials.
  • Prepare drafts of written correspondence such as letters or E-mails relating to attorney investigations and cases.
  • Prepare schedules and spreadsheets of case-related documents and records.
  • Prepare written and oral analytical reports and briefings, as needed, for Counsel staff and leadership.
  • Provide other administrative support to Counsel's office as required.
Requirements

At least six years of relevant experience in a legal office setting. Preferred skills will include familiarity with Westlaw and Lexis Nexis. The ideal candidate will also be familiar with navigating the US Court's Public Access to Court Electronic Records (PACER) system as well as the NYS Court Systems searches.

A relevant Associate degree may substitute for two years of the required experience. A Bachelor degree may substitute for up to four years of the required experience.

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