Administrative Assistant

3 weeks ago


Kew Gardens, New York, United States Constructive Partnerships Unlimited Full time

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Constructive Partnerships Unlimited. The successful candidate will be responsible for providing exceptional administrative support to our staff and ensuring the smooth operation of our office.

Key Responsibilities

  • Welcoming guests, staff, and individuals to the office and providing a professional greeting.
  • Accurately inputting attendance data into an Excel spreadsheet and transmitting it to the fiscal department on a weekly basis.
  • Preparing purchase orders with supporting documentation and maintaining an organized filing system.
  • Ensuring timely payment of invoices and maintaining accurate accounts payable records.
  • Submitting service requests for IT equipment, copiers, and other office machinery to ensure optimal performance.
  • Answering phones, taking messages, and directing calls as needed.
  • Communicating with vendors to request invoices, statements, and updates.
  • Preparing correspondence, reports, and letters as assigned.
  • Providing training to program participants on using office equipment and performing administrative tasks.
  • Ensuring the health, safety, and well-being of individuals served and promoting a positive work environment.

Requirements

  • Excellent Microsoft Word, computer, communication, and organizational skills.
  • Ability to establish and maintain positive relationships with staff, program participants, and community agencies.
  • Compliance with all applicable laws, rules, regulations, policies, and procedures.

Education and Experience

An associate's degree is preferred, and one year of receptionist/clerical experience is required.



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