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Senior Grants Management Specialist

2 months ago


Washington, Washington, D.C., United States Guardians of Honor LLC Full time
Position Overview

Guardians of Honor LLC is a dedicated management consulting firm focused on providing exceptional support to federal agencies. We are seeking a dynamic and experienced professional in Federal Grants Management to enhance our capabilities for our esteemed clients.

The ideal candidate will possess a proven history of effectively overseeing the daily operations of multiple grants management initiatives for federal entities, along with the ability to lead teams. This role offers the chance to independently manage grant resources and concurrent task orders. Strong strategic communication skills are essential, as the successful applicant will serve as the project team lead and the primary client liaison on federal contracts. A commitment to fostering a positive and proactive workplace culture while thriving in a collaborative, fast-paced environment is crucial.

Key Responsibilities:

  • Collaborate with project managers to develop new project timelines and agendas, ensuring timely updates and maintenance of work plans.
  • Regularly check in with team members to confirm that deliverables are on track.
  • Lead efforts in process documentation and quality assurance.
  • Simultaneously manage multiple projects and activities, ensuring efficient task execution.
  • Delegate tasks to grants resources and oversee their completion as part of a cohesive team.
  • Ensure the quality and punctuality of all deliverables.
  • Act as the primary point of contact for federal clients, fostering open communication and trust.
  • Maintain a high level of professionalism, diplomacy, and tact in all communications.
  • Provide management and technical guidance in executing various grants management tasks, including:
    • Preparing and tracking grants through the review and funding process.
    • Facilitating accurate and timely reviews of grant applications, including serving as a panel monitor or review assistant as necessary.
    • Engaging with federal and contractor staff to support timely grant reviews, awards, and post-award functions.
    • Preparing continuation Financial Assistance Awards (FAAs) and Notices of Award (NOA).
    • Reviewing and analyzing grantee performance and federal financial reports.
    • Processing grantee waiver requests and applications for facility construction, purchase, and major renovations.
    • Monitoring the fiscal performance of grantees, including expenditures and unobligated balances.
    • Assisting in the review and resolution of audit findings.
    • Conducting monitoring activities, including site visits and ongoing technical assistance.
    • Providing regulatory and policy guidance to Head Start and Early Head Start grantees.
    • Documenting grantee data and communications in relevant data management systems.
    • Maintaining electronic grant files and official documentation.
    • Preparing grant closeouts and conducting performance analyses.
    • Generating written reports tailored to various stakeholders and audiences.