Grants Management Specialist

4 weeks ago

Washington, Washington, D.C., United States DC Water Full time
Job Summary

The Grants Management Specialist will be responsible for managing the entire lifecycle of Authority Grants, from research and application to tracking, analysis, compliance, and closeouts. This role involves coordinating grant applications and administration across all DC Water departments, as well as overseeing billing, cost recovery, financial reporting, and project management, as directed by the Vice President.

Key Responsibilities
  • Researches and identifies grant opportunities aligned with the Authority's goals and objectives, meticulously maintaining a comprehensive database or ERP system.
  • Review and evaluate grant applications, ensuring they meet the program's criteria and objectives.
  • Collaborates with cross-functional teams across the organization, including Strategy and Performance, Engineering, Emergency Management, Safety, and others, to coordinate grant applications and administration.
  • Works diligently to maximize grant funds for DC Water, including both formula and competitive grants from agencies such as the EPA, DOE, FEMA, and explores opportunities for leveraging tax credits.
  • Leverages resources from various departments within DC Water, such as Budget, Grants and Wholesale Billing, and Strategy and Performance, to identify and pursue grants that align with the Authority's interests.
  • Develops and establishes policies and standard operating procedures for grant management, involving collaboration with both internal and external stakeholders.
  • Identifies eligibility criteria and collaborates with stakeholders to prepare and submit grant applications and submission packages, closely monitoring their progress.
  • Works closely with the finance and budget team to develop necessary budgets and monitors all financial transactions related to grants, including reimbursement requests and billing.
  • Coordinates with Grants and Wholesale Billing team: Coordinates with the Grants and Wholesale Billing Manager to processes grant and billing related financial transactions in the Authority's Oracle ERP system, to reconcile grants and project-related revenue and expenses in the Oracle ERP, ensuring accurate financial reporting.
  • Develops and implements indirect cost rates and secures approval from grantor agencies and prepares the Annual Schedule of Expenditures of Federal Awards and related schedules, overseeing external grant audits.
  • Represents DC Water at relevant events, workshops, and meetings to raise awareness and engagement related to the grants program.
  • Ensures that departments adhere to the terms and conditions outlined in the grant agreements. Maintains accurate and organized records of all grant-related documents, including applications, agreements, and reports. Prepares and submits required reports to higher management, donors, or regulatory agencies as necessary.
  • Coordinates the monitoring and evaluation of programs, projects, and assets funded by grants.
  • Assists in preparing various year-end audit schedules related to grants and projects.
  • Conducts data and financial analysis to support management decision-making.
  • Prepares various grants management reports and presentation materials for effective communication within the organization.
  • Collects regular reports from departments on their project's status, impact, and financial accountability.
  • Analyzes and synthesizes reports to assess the effectiveness and impact of the funded projects.
  • Participates in the ongoing evaluation of the grant program's effectiveness and identify areas for improvement.
  • Provides oversight of the Grants Management process lifecycle and approval of all related activities and sets performance standards and drives outcomes of the Grants Management Working Group.
Requirements
  • Seven (7) years of progressive grants management experience.
  • Three (3) - Five (5) years demonstrated experience supervising grants personnel.
  • Experience of local, state, and federal funding sources and the ability to locate potential sources for funding.
  • Experience of grant funding policies and procedures and applicable local, state, and federal regulations.
  • Experience in grant writing and submission processes.
  • Bachelor's degree in business, accounting, finance, economics or similar field from an accredited university or college.
Preferred Qualifications
  • Strong analytical, planning, and organization skills.
  • Excellent project management skills and ability to prioritize work and resources.
  • Advanced data analysis skills.
  • Solid knowledge of grants evaluation process and financial impact.
  • Ability to stay current on Grants policies and procedures to ensure compliance with local, state and federal funding sources.

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