Records Management Specialist

1 week ago

Washington DC USA, United States ProSource360 Consulting Services, Inc. Full time

Job Title: Records Management Specialist

Job Summary: ProSource360 Consulting Services, Inc. is seeking a highly skilled Records Management Specialist to support our client. This role will involve ensuring accurate and compliant record management practices, as well as providing training to staff on records management and document control.

Key Responsibilities:

  • Organize and maintain physical and electronic records, ensuring they are easily retrievable and securely stored.
  • Coordinate with various departments to ensure proper management and disposition of records.
  • Monitor and implement periodic reviews of controlled documents.
  • Control access to documents, ensuring that only authorized personnel can retrieve or modify them.
  • Track document versions and revisions, maintaining a comprehensive version control system.
  • Prepare and coordinate procedure reviews, comment resolution, and approvals.
  • Collaborate with managers and subject matter experts during procedure development.
  • Format documents to include generating tables of contents, lists of figures, charts, tables, headers and footers, text, headings and references, and other lists from styles applied to document content.
  • Provide training to staff on records management, document control, and procedure writing.

Requirements:

  • Bachelor's degree in Records Management, Information Management, Library Science, or a related field.
  • Minimum of 3 years of experience in an administrative or records management role required.

Key Competencies:

  • Attention to Detail: High level of attention to detail, ensuring accuracy and precision in all records management activities.
  • Compliance: Strong understanding of NARA standards and compliance requirements, with the ability to ensure ongoing compliance.
  • Communication: Strong verbal and written communication skills, with the ability to effectively convey information to diverse audiences.
  • Organization: Exceptional organizational skills, with the ability to manage multiple tasks and priorities simultaneously.
  • Problem-Solving: Strong analytical skills, with the ability to identify and resolve complex issues efficiently.
  • Collaboration: Ability to work effectively with stakeholders to understand their needs and provide records management solutions.
  • Innovation: Openness to new ideas and techniques, with a continuous improvement mindset.

Salary Description: $50,000-55,000

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