Accounts Payable Manager

4 weeks ago


Knoxville, Tennessee, United States RoomOne Solutions Full time

About RoomOne Solutions

We are a leading provider of packaged terminal air conditioners (PTACs) to the hospitality industry. Our company is dedicated to delivering high-quality products and services to our customers.

About the Role

We are seeking a detail-oriented and organized Accounts Payable Manager to join our finance team in Knoxville, TN. This role will focus on ensuring timely and accurate processing of vendor invoices, payments, and reconciliations, and assisting with general accounting duties.

Key Responsibilities

  • Invoice and Payment Processing
    • Process vendor invoices, ensuring accuracy, proper coding, and timely entry into the ERP system.
    • Manage weekly payment runs, including checks, ACH, and wire transfers.
    • Ensure all payments are made on time while adhering to company policy and industry best practices.
  • Vendor Account Management
    • Communicate with vendors to resolve discrepancies and ensure proper documentation for all transactions.
    • Maintain positive relationships with vendors by addressing inquiries and ensuring timely follow-up on outstanding issues.
  • Reconciliation and Recordkeeping
    • Reconcile vendor statements and AP sub-ledger with the general ledger to ensure accurate financial reporting.
    • Assist in month-end closing processes by preparing necessary reports and reconciliations.
  • Data Entry and Documentation
    • Accurately input financial data into the ERP system and maintain up-to-date files and records for all transactions.
    • Ensure adherence to internal controls and compliance with company policies for all AP processes.
  • Supporting the Finance Team
    • Collaborate with the finance team on special projects, audit preparation, and reporting requirements.
    • Assist with general accounting duties, including expense report processing and other ad hoc finance tasks.

About You

To succeed in this role, you will need to be detail-focused, process-driven, and comfortable managing multiple priorities. We believe the ideal candidate will have the following characteristics:

  • You notice the small details and take pride in getting things right the first time.
  • You can handle multiple tasks at once without losing track of any critical steps.
  • Tech-Savvy: You're comfortable working with ERP systems, spreadsheets, and other financial tools.
  • When discrepancies arise, you don't just report them – you take the initiative to resolve them.
  • You communicate well with others, whether it's with your team or external vendors.

Qualifications

While we aren't rigid about qualifications, we think the following experiences and skills align with what we're looking for:

  • Experience in an accounts payable, accounting, or finance role.
  • Proficiency in ERP systems, Excel, and other accounting software. Familiarity with general ledger functions is a plus.
  • Ability to manage multiple vendor accounts and ensure accuracy in payment processing and recordkeeping.
  • Excellent communication skills, with the ability to work effectively with internal teams and external vendors.


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