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Administrative Assistant 2

2 months ago

Wethersfield, Connecticut, United States State of Connecticut Full time

Introduction

Are you seeking a new role where your contributions can truly be valued? This opportunity offers a full-time position within the Department of Labor, specifically in the Legal Division. The Legal Division plays a crucial role in delivering legal advice on various laws under the jurisdiction of the Department of Labor to the executive administration, while also providing support to agency personnel involved in the unemployment adjudication process.

What We Offer:

  • Visit our new page
  • Opportunity to work for a recognized organization known for job growth, competitive benefits, and flexible scheduling
  • Professional development and growth opportunities
  • A commitment to employee well-being

Position Highlights:

  • Hybrid work model: Potential for remote work
  • Full-time commitment: 40 hours per week
  • Schedule: Monday to Friday
  • First Shift: 8:00 A.M. to 4:30 P.M.

Your Role:

In this position, you will be responsible for executing a comprehensive range of administrative functions to support the Legal Division, which includes the agency's Legal Director. Your tasks will include:

  • Designing, organizing, and maintaining office filing systems
  • Interacting with visitors and providing information to callers
  • Coordinating and arranging meetings
  • Drafting, preparing, formatting, and distributing correspondence
  • Assisting staff with various administrative tasks, including faxing, copying, and mailing
  • Compiling information from diverse sources to prepare reports and presentations
  • Documenting meeting minutes and notes
  • Making travel arrangements
  • Preparing expense reports
  • Ordering office supplies and managing inventory
  • Supporting overall office operations

About Us:

The Department of Labor is dedicated to safeguarding and advancing the interests of workers in Connecticut. We strive to assist both workers and employers in becoming competitive in a dynamic global economy. Our approach is comprehensive, ensuring high-quality integrated services that meet the needs of our customers.

Selection Plan:

For assistance in applying, please refer to our Applicant Tips on How to Apply. This position will be filled according to established employment rules. All application materials must be submitted by the specified deadline. Late applications may not be considered.

Contact Information:

Due to the high volume of applications, we cannot confirm receipt or status during the recruitment process. If you have questions regarding this recruitment, please reach out to the designated contact.

Purpose of Job Class (Nature of Work):

This role is accountable for independently performing a full range of administrative support functions that require a solid understanding of organizational policies and procedures.

Examples of Duties:

  • Typing: Formatting and typing a variety of documents from rough drafts and dictated notes, while proofreading for accuracy.
  • Filing: Designing and maintaining filing systems, including confidential files.
  • Correspondence: Composing complex letters and memoranda for signature.
  • Report Writing: Compiling information to prepare narrative or statistical reports.
  • Interpersonal Skills: Greeting visitors, answering phones, and providing guidance on policies and procedures.
  • Processing: Screening materials to determine necessary actions.
  • Office Management: Maintaining inventory of supplies and assisting in budget monitoring.

Knowledge, Skills, and Abilities:

  • Considerable knowledge of office systems and procedures.
  • Strong interpersonal and communication skills.
  • Ability to prioritize and manage workflow effectively.

Minimum Qualifications:

Three years of experience in office support or secretarial work, with one year at the Secretary 1 level or equivalent.

Preferred Qualifications:

  • Experience providing administrative support to executives or managers.
  • Proficiency in Microsoft Office Suite.
  • Bilingual candidates are encouraged to apply.

Conclusion:

The State of Connecticut is an equal opportunity employer and encourages applications from women, minorities, and persons with disabilities.

Employee Benefits:

As a State of Connecticut employee, you may be eligible for a range of benefits, including health and dental insurance, retirement plans, and paid leave.