Administrative Support Specialist
6 days ago
We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide direct administrative support to the Division Dean and other administrative staff members in the Communication Arts, Humanities and Fine Arts division at the College of Lake County.
Key Responsibilities:
- Coordinate and schedule meetings, appointments, and events using Microsoft Outlook and other college-approved platforms.
- Sort, route, and respond to incoming correspondence through multiple email inboxes, phone, and Microsoft Teams.
- Maintain accurate and up-to-date files, records, and databases of the division in physical and electronic formats.
- Arrange meetings, conferences, and special events with external stakeholders, including reserving room space, preparing agendas, and coordinating logistics.
- Prepare budgetary items, such as requisitions, reimbursements, and supplementary payroll for faculty.
- Coordinate faculty support services, including room assignments, key access, classroom supplies, and technology help desk requests.
- Provide exceptional customer service to students, faculty, and staff, including answering inquiries, providing advice, and representing the office.
- Exercise discretion in providing confidential information concerning student enrollment in alignment with FERPA regulations.
- Perform data entry and reporting tasks, including preparing reports on faculty workload and faculty office hours.
Requirements:
- High school diploma or equivalent.
- Minimum of four (4) years of administrative support experience or other related experience.
- Proficiency in Microsoft Word, Excel, Teams, and Zoom.
- Strong written and verbal communication skills.
- Proven ability to work effectively and constructively with persons of diverse cultures, language groups, and abilities.
Preferred Qualifications:
- College coursework in office systems, business, or related field.
- Experience in an educational setting, including direct contact with students.
- Familiarity with PeopleSoft and/or Workday.
- Bilingual in Spanish/English.
-
Healthcare Support Specialist
2 weeks ago
Grayslake, Illinois, United States ClearChoiceMD Full timeJob OverviewClearChoiceMD Urgent Care, part of Emergence Health Holdings, is committed to serving the diverse needs of our community, catering to individuals from infants to seniors, and from educational institutions to industrial settings. Our organization prioritizes patient care and emphasizes collaborative teamwork, founded by healthcare professionals...
-
HR Support Specialist
6 days ago
Grayslake, Illinois, United States College Of Lake County Full timeJob SummaryThe Human Resources Representative provides administrative support services in a highly confidential manner, enters data and provides information based on knowledge of College policies, practices, and general Human Resources topics. To ensure quality service is provided to all who come into the office, the incumbent must be bilingual and...
-
Healthcare Support Specialist
1 week ago
Grayslake, Illinois, United States ClearChoiceMD Full timeJob OverviewClearChoiceMD Urgent Care, part of Emergence Health Holdings, is committed to serving the community's healthcare needs across all age groups. Our organization is centered around patient care and teamwork, established by medical professionals who prioritize efficient and high-quality service.We are currently seeking a full-time Medical...
-
Educational Support Professional
6 days ago
Grayslake, Illinois, United States College of Lake County Full timeJob SummaryThe College of Lake County is seeking a highly skilled Educational Support Professional to join their team of educational support professionals. As an Instructional Assistant, you will provide administrative and supervisory support for the Explore Youth Academic Enrichment Program, Engage STEM Career Exploration Program, and the Fast-Paced Program...
-
Healthcare Customer Service Specialist
2 weeks ago
Grayslake, Illinois, United States UROPARTNERS LLC Full timePosition OverviewGENERAL SUMMARYThe Healthcare Customer Service Specialist plays a crucial role in delivering exceptional service to patients, ensuring that their interactions, whether via phone or in person, are of the highest standard. This position involves coordinating various administrative tasks, including answering calls, welcoming patients and...
-
Healthcare Support Specialist
2 weeks ago
Grayslake, Illinois, United States ClearChoiceMD Full timeJob OverviewClearChoiceMD Urgent Care, part of Emergence Health Holdings, is committed to providing exceptional care to our community, catering to individuals of all ages. We pride ourselves on our patient-centered approach and strong teamwork ethos, established by physicians who recognize the importance of timely and effective medical services.We are...
-
Career Services Specialist
3 weeks ago
Grayslake, Illinois, United States College of Lake County Full timeCareer Services SpecialistInternal Position Title: Career Services SpecialistPosting Number: S02763Department:: Career and Job Placement CntrPosition Type: StaffJob Family: SpecialistSummary:The College of Lake County is searching for a part- time Career Services Specialist to join the Career and Job Placement Center. The Career Services Specialist is the...
-
Rehabilitation Services Support Specialist
2 weeks ago
Grayslake, Illinois, United States Illinois Bone and Joint Institute LLC Full timeJob OverviewIllinois Bone & Joint Institute, LLC (IBJI) is a leading orthopedic medical facility serving the Chicagoland area, offering both part-time and full-time positions for rehabilitation technicians at our Grayslake location.This role presents a fantastic opportunity for those interested in contributing to an orthopedic physical and occupational...
-
Senior Accounting Specialist
2 weeks ago
Grayslake, Illinois, United States Harger Lightning & Grounding Full timeJob OverviewHarger Lightning and Grounding is expanding, and we are looking for a meticulous and proactive Senior Accounting Specialist to become a vital part of our finance team. The Senior Accounting Specialist will play a key role in managing financial documentation, generating reports, and assisting the accounting department in delivering precise and...
-
Refrigeration Systems Specialist
2 weeks ago
Grayslake, Illinois, United States Wicked Cool Mechanical LLC Full timeBecome a Key Player as a Refrigeration Systems SpecialistWicked Cool Mechanical LLC is a distinguished firm focused on HVAC and refrigeration solutions across central and southern NH. We are in search of a skilled Refrigeration Systems Specialist to enhance our team. In this role, you will be tasked with the upkeep and repair of diverse refrigeration...
-
Pest Control Specialist
4 days ago
Grayslake, Illinois, United States Careerbuilder-US Full timeAbout the RoleWe are seeking a highly skilled and motivated Pest Control Specialist to join our team at Careerbuilder-US. As a Pest Control Specialist, you will be responsible for conducting inspections to determine the source of pest activity, selecting and building solutions to remedy pest presence, and performing pest treatments to create a pest-free...
-
Marketing and Communications Specialist
4 weeks ago
Grayslake, Illinois, United States College of Lake County Full timeMarketing and Communications SpecialistInternal Position Title: Community Giving SpecialistPosting Number: S02779Department:: College FoundationPosition Type: StaffJob Family: SpecialistSummary:The College of Lake County Foundation's Marketing and Communication Specialist focuses on fundraising and advancement activities. This position is instrumental in...
-
Pest Control Specialist
4 days ago
Grayslake, Illinois, United States Careerbuilder-US Full timeAbout the RoleWe are seeking a highly skilled and motivated Pest Control Specialist to join our team at Rentokil. As a Pest Control Specialist, you will be responsible for conducting inspections to determine the source of pest activity, selecting and building solutions to remedy pest presence, and performing pest treatments to create a pest-free...
-
Enrollment Services Specialist
2 months ago
Grayslake, Illinois, United States College of Lake County Full timeEnrollment Services SpecialistInternal Position Title: Enrollment Services Specialist*Posting Number: S02754Department:: Adult Education TestingPosition Type: StaffJob Family: SpecialistSummary:The College of Lake County is currently searching for an Enrollment Services Specialist* to join the Adult Education Department. The Enrollment Services Specialist*,...
-
Laboratory Specialist
2 months ago
Grayslake, Illinois, United States College of Lake County Full timeLaboratory SpecialistInternal Position Title: Laboratory SpecialistPosting Number: S02735Department:: Hospitality & Culinary ManagementPosition Type: StaffJob Family: SpecialistSummary:This position provides support for the College of Lake County's (CLC) student-run restaurant and Culinary (Hospitality & Culinary Management) lab classes held at CLC Grayslake...
-
Vision Care Specialist
2 weeks ago
Grayslake, Illinois, United States Heed Health Full timeHeed Health is in search of a Vision Care Specialist to become a part of our esteemed client’s team. This role offers the chance to collaborate with a group of highly regarded professionals in the field of optometry. The perfect candidate will possess a strong commitment to delivering exceptional eye care and outstanding patient experiences. You will...
-
Front Desk Coordinator
4 days ago
Grayslake, Illinois, United States Solaris Health (UroPartners and Urologic Specialists of Northwest Indiana ) Full timeJob SummarySolaris Health is seeking a highly organized and detail-oriented Front Desk Receptionist to join our team at UroPartners and Urologic Specialists of Northwest Indiana. As a key member of our front office staff, you will be responsible for providing exceptional patient care and administrative support to our medical team.Key...
-
Cardiac Monitoring Specialist
2 weeks ago
Grayslake, Illinois, United States PSG Global Solutions Careers Full timeJoin our team and discover a rewarding career in the clinical research field. Position Overview Role Summary We are seeking a Cardiac Monitoring Specialist to support our operations in the Pharmaceuticals and Medical Products sector. Key Responsibilities:Evaluate protocols and adhere to study-specific tasks that influence telemetry responsibilities.Conduct...
-
Facility Maintenance Specialist
1 week ago
Grayslake, Illinois, United States Medline Industries Full timePosition Overview: The Facility Maintenance Specialist will play a crucial role in maintaining cleanliness and operational efficiency within the warehouse environment.Key Responsibilities:Ensure daily sanitation of the warehouse, utilizing industrial cleaning equipment such as sweepers and scrubbers to maintain dust-free floors.Collect and dispose of waste...
-
Adult Education Specialist
6 days ago
Grayslake, Illinois, United States College of Lake County Full timeJob SummaryWe are seeking a highly skilled and experienced instructor to teach adult personal enrichment classes in various programs. The ideal candidate will have a strong background in teaching and a passion for engaging adult learners.Key ResponsibilitiesDevelop and conduct proposed programs and classesFulfill administrative...