Grant Management Specialist

2 weeks ago

Englewood, Colorado, United States CommonSpirit Health Full time

Position Overview:

CommonSpirit Health is a leading healthcare organization formed through the merger of Catholic Health Initiatives (CHI) and Dignity Health. With an extensive network of over 700 care facilities across the United States, we are dedicated to providing compassionate care to nearly one in four residents. Our mission emphasizes the importance of community health, advocating for the underserved, and innovating care delivery methods both within our facilities and in the broader community.

Key Responsibilities:

1. Grant and Contract Oversight (30%)

  • Evaluate proposed grant budgets for alignment with submission criteria, ensuring accuracy in salary calculations and compliance with relevant regulations.
  • Establish grant files and prepare fund setups for newly awarded grants or contracts.
  • Offer technical support to staff regarding grant administration, including interpreting agreements and reviewing federal guidelines.
  • Design workflow processes for reporting and reimbursement activities.
  • Address grant-related challenges, including budget adjustments and personnel changes, while providing necessary training to staff.
  • Ensure accurate grant coding and tracking of program objectives.
  • Conduct risk assessments for sub-awardees and manage outgoing agreements.
  • Facilitate the timely closure of grants and contracts.

2. Reporting and Financial Management (25%)

  • Maintain a comprehensive system to track reporting and invoicing deadlines.
  • Notify relevant personnel of upcoming deadlines and ensure timely submission of reports.
  • Monitor budget performance and review expenditures for compliance with grant requirements.
  • Prepare and submit accurate invoices and financial reports as dictated by grant agreements.
  • Collaborate with the grants support team to optimize funding utilization.

3. Compliance Monitoring (25%)

  • Identify compliance risks and advise relevant stakeholders on necessary actions.
  • Ensure effective administration of grants and contracts.
  • Support program directors with administrative and compliance procedures.
  • Coordinate regular meetings to discuss grant status and progress.
  • Maintain positive relationships with grantors and external partners.

4. Audit Preparation (15%)

  • Keep comprehensive electronic files for each award, ensuring documentation is readily available for audits.
  • Participate in audits and site visits, serving as a financial contact when necessary.
  • Conduct audits of sub-awardees and prepare necessary documentation.

5. Additional Responsibilities (5%)

  • Assist with other duties as assigned, supporting the Philanthropy department as needed.

Qualifications:

  • Bachelor's degree in Business, Accounting, Finance, or a related field, or three to five years of relevant experience in grant administration.
  • A minimum of three years of professional experience in grant accounting or management.
  • Experience in a complex healthcare system is preferred.

Certifications:

  • Certified Grant Management Specialist certification is preferred.

Skills and Abilities:

  • Strong project management and organizational skills.
  • Ability to manage multiple projects in a fast-paced environment.
  • Basic understanding of accounting principles and grant regulations.
  • High attention to detail and initiative.
  • Ability to work independently under tight deadlines.

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