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Financial Grants Specialist

2 months ago

Englewood, Colorado, United States Cherry Creek Schools Full time
Job Overview

Position Title: Grant Funding Accountant

FLSA Status: Exempt

Classification: Professional Technical

Reporting To: Controller or designated representative

Compensation Plan: Professional Technical

Salary Range: Range 04

Last Revision: Recent

Compensation Details

Benefits Overview

POSITION SUMMARY: Under limited supervision, carry out accounting functions related to specific reporting and compliance obligations. Assist in the accurate documentation and reporting of general accounting practices. Exhibit professionalism while collaborating with educational institutions, district departments, and external organizations involved in capital projects and grant funding, as well as the district's federal, state, and private financial aid programs. Utilize the Oracle platform to oversee the correct accounting and reporting of these programs for the district. Engage effectively and efficiently across the district. Provide assistance to the Controller and Assistant Controller.

KEY RESPONSIBILITIES: The following tasks outline the essential functions of the role and represent the type of work performed. They do not constitute a comprehensive list of duties and responsibilities associated with the position. The following frequencies and time allocations are estimates and may vary based on organizational needs.

Shared Responsibilities Across Assignments Frequency Percentage of Time
1.

Utilize the ERP system to gather and analyze data, ensuring accurate coding, recording, and reporting of projects and activities across various district departments and other relevant sources. Prepare and input correcting journal entries resulting from detailed ERP reporting analysis of accounting data. Collaborate with Payroll specialists to facilitate necessary payroll adjustments.
Daily 10%
2.

Generate monthly reports and presentations as required for district leadership, the Superintendent's Cabinet, and the Board of Education.
Monthly 10%
3.

Create and maintain ERP report tracking documentation (e.g., spreadsheets) to support the monitoring, reporting, and recording of accounting activities.
Weekly 5%
4.

Oversee ERP accounting system databases, tables, and programs.
Monthly 5%
5.

Collaborate with external auditors and provide necessary data analysis, including work papers, schedules, and access to accounting records for federal, state, and private programs.
Annually 5%
6.

Perform additional duties as assigned or requested.
Daily 5% TOTAL 35%

Grant Funding Specific Responsibilities Frequency Percentage of Time
1.
Utilize the ERP system to compile, analyze, and monitor the coding, recording, and reporting of grant projects and activities through relevant departments and offices. Daily 10%
2.
Maintain the district's Grants Activities reporting system in the ERP platform to ensure accurate accounting and reporting of grant projects and activities, including monitoring and assisting in the tracking, recording, and closing of multi-year grant accounts. Daily 10%
3.
Conduct monthly reconciliations on grant accounts, ensuring all transactions are accurately reflected in the general ledger. Monthly 10%
4.
Utilize the ERP system to analyze details and compile data for regularly scheduled reports on selected federal, state, and private programs. Prepare monthly, quarterly, and annual financial reports for federal programs. Ensure timely submission of accurate reports to relevant external agencies. Monthly 10%
5.
Guide school bookkeepers and department staff on Generally Accepted Accounting Principles (GAAP) and other federal regulations, providing support for proper accounting and reporting to ensure compliance with federal, state, and private financial assistance programs. Assist in developing corrective action plans as necessary. Daily 5%
6.
Keep current on compliance requirements for federal, state, and private financial assistance programs, and communicate updates to appropriate district personnel. Daily 5%
7.
Conduct system development tests for ERP system updates and upgrades. Create and manage ERP system support tickets. Monthly 5%
8.
Assist in maintaining accounting records and reports for the Cherry Creek Schools Foundation. Utilize ERP system reports to support the preparation of the Foundation's annual financial audit. Monthly 5%
9.
Collaborate with the Grants team to develop budgets for grant programs, providing accurate analysis and data from the ERP system, including calculated account totals. Forecast remaining grant activity and project balances for district administration and grant personnel. Annually 5% TOTAL 65%

Project and Fixed Assets Specific Responsibilities Frequency Percentage of Time
1.
Manage the district's capital projects activities system within the ERP platform to ensure accurate accounting and reporting of capital construction projects and assets. Daily 10%
2.
Assess the value of capital asset additions, disposals, and adjustments, recording them in accordance with Generally Accepted Accounting Principles (GAAP). Daily 10%
3.
Stay informed about financial and accounting compliance requirements related to capital project activities and assets. Keep department and school staff updated on GAAP. Daily 10%
4.
Prepare annual capital asset reports and end-of-year financial audit schedules. Annually 5%
5.
Assist in developing budgets for capital project programs, including verifying details and calculating account totals. Help forecast remaining capital project activity and balances for district administration and other personnel. Monthly 5%
6.
Test ERP system updates and upgrades related to activities, asset management, and general ledger modules. Create and manage ERP system support tickets. Conduct monthly close processes for applicable modules in the ERP system. Monthly 5%
7.
Oversee the district's financial leases. Conduct monthly reconciliations on fixed asset accounts, ensuring all transactions are accurately reflected in the general ledger. Prepare and input correcting journal entries based on analysis of accounting data. Monthly 5%
8.
Assist district personnel with maintaining physical inventory and tracking of assets.
Quarterly 5%
9.
Monitor, analyze, and report on capital project accounting activities. Create monthly reconciliation reports on capital project accounts, ensuring all transactions are accurately reflected in the general ledger. Monthly 5%
10.
Provide professional consulting, training, advising, directing, and mentoring services to district personnel related to capital and operating projects and fixed assets. Daily 5% TOTAL 65%

REPORTING STRUCTURE: This position does not have direct supervisory responsibilities.
  • N/A
MINIMUM REQUIREMENTS: The essential prerequisites of formal education, professional experience, certifications, licenses, endorsements, designations, training, and other criteria that a candidate must meet to be considered for this position. It is crucial that certifications, licenses, endorsements, designations, and training are valid and not expired.
  • Criminal background check and fingerprinting required
  • Bachelor's degree in accounting or a related field
  • Three (3) years of experience in accounting, accounts payable, accounts receivable, banking, bookkeeping, budgeting, or financial planning and analysis
  • Demonstrated commitment to education
  • Intermediate knowledge of accounting practices (e.g., posting, account reconciliation, account analysis)
  • Intermediate analytical skills, including statistical analysis and proficiency with spreadsheets
  • Intermediate critical thinking, problem-solving, and organizational skills
  • Strong written and verbal communication skills
  • Intermediate proficiency in Microsoft Office, particularly Excel
  • Ability to operate a ten-key adding machine
  • Flexibility to adapt to changing priorities
  • Ability to work independently and collaboratively with others
  • Criminal background check and fingerprinting required for hire
PHYSICAL DEMANDS AND WORKING CONDITIONS: The physical requirements, mental functions, cognitive abilities, and work environment factors necessary to perform the essential functions of this position.
  • Light work strength level (lifting or carrying up to 25 pounds)
  • Primarily indoor work environment
  • Sedentary work
  • Frequent bending, reaching, and lifting
  • Eye/hand coordination (e.g., typing, ten-key)
  • Visual concentration on equipment
  • Concentrated reading/writing/mathematics
  • Normal office environment
  • Normal school district environment
  • Work location may change to meet organizational needs
DESIRED QUALIFICATIONS: Formal education, professional experience, certifications, licenses, endorsements, designations, training, and other qualifications relevant to the position that are strongly preferred but not mandatory for consideration.
  • Experience in public education
  • Experience with Oracle software
  • Experience working with diverse racial, ethnic, and socioeconomic backgrounds
  • Culturally competent with the ability to commit to a culture of continuous improvement
  • Exceptional attention to detail