Branch Operations Coordinator

2 weeks ago


Blue Ash, Ohio, United States Vaco Full time

Key Responsibilities:

  • Oversee daily office operations, including welcoming guests, managing inventory of office supplies, handling phone inquiries, organizing documents, and overseeing correspondence.
  • Process all accounts payable transactions, including invoices, receipts, and expense reports, while ensuring vendor statements are accurately reconciled.
  • Prepare and distribute billing statements for clients associated with the branch.
  • Assist in the month-end closing process as instructed by the Branch Manager and Vice President of Accounting & Administration.
  • Draft subcontractor agreements and facilitate the onboarding process for subcontractors.
  • Serve as a communication bridge between corporate and branch personnel regarding payroll and benefits matters.
  • Support HR functions by managing I-9 verification, onboarding, and offboarding documentation.
  • Collaborate with corporate teams and branch leadership to implement new policies and procedures.
  • Provide various administrative support services to both branch and corporate teams as directed by the Branch Manager and Regional Administrator.

Qualifications & Skills:

  • A degree in accounting or a related business field, or at least 3 years of relevant experience.
  • Proficient in computer applications, particularly Microsoft Office Suite.
  • Strong written and verbal communication abilities.
  • Detail-oriented, organized, and capable of prioritizing tasks in a dynamic work environment.

Vaco is committed to fostering a diverse workplace and encourages applications from women, people of color, LGBTQ+ individuals, people with disabilities, ethnic minorities, foreign-born residents, and veterans.

Equal Employment Opportunity

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant based on race, color, sex, religion, national origin, age, disability, veteran status, union membership, gender identity, sexual orientation, marital status, or any other protected characteristics as required by law.

Vaco LLC and its affiliates are dedicated to the full inclusion of all qualified individuals. We will ensure that persons with disabilities are provided reasonable accommodations as needed during the application or interview process, and to perform essential job functions.

Vaco also emphasizes that workplace discrimination is illegal and encourages all applicants to be aware of their rights.

By applying for this position, you agree to provide Vaco with the exclusive right to represent you as a candidate for this employment opportunity, and you confirm that the information you have provided is accurate.

Privacy Commitment

Vaco respects your privacy and is committed to transparency regarding our policies.

  • California residents may access Vaco's HR Notice at Collection for California Applicants and Employees.
  • Virginia residents may review our state-specific policies.
  • Residents of other states can access our general policies.
  • Canadian residents may review our policies in both English and French.
  • Residents in jurisdictions governed by GDPR can access our policies accordingly.
Compensation Transparency

Compensation for this role at Vaco is determined by various factors, including:

  • Individual skill sets, experience, and training.
  • Licensure and certification requirements.
  • Geographic location and other business needs.

As required by local law, Vaco provides a salary range that reflects the base compensation for this position in applicable regions, with potential eligibility for discretionary bonuses.



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