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Administrative Coordinator

2 months ago

Everett, Washington, United States CNC Machine Services, Inc. Full time
Job Overview

Full-time Administrative Coordinator

COMPANY BACKGROUND:

CNC Machine Services has been a key player in fulfilling the manufacturing requirements of the Pacific Northwest for over three decades. As part of the CNC team, you will collaborate with a highly skilled group specializing in Parts, Service, Applications Support, Training, Turnkey Projects, Industry 4.0 Technology Solutions, and new Machinery sales. With a focus on new equipment sales, CNC represents some of the most esteemed brands in the industry. Based in Snohomish, WA, CNC is dedicated to supporting all facets of manufacturing across the Pacific Northwest, providing top-tier CNC manufacturing equipment from renowned manufacturers such as Mazak, Fanuc, Renishaw, and Mitutoyo.

OUR REQUIREMENT:

CNC is in search of a reliable Administrative Coordinator who can efficiently manage tasks to ensure the seamless operation of our office.

ROLE RESPONSIBILITIES:

· Your first impression counts. You will be the initial point of contact, welcoming visitors at reception, managing incoming calls, taking messages, and directing calls as necessary.

· You will be a crucial part of our operations. In the parts department, you will handle purchasing tasks, create sales and purchase orders, monitor orders, receive shipments, and process returns. This responsibility is vital for this role. You will lead inventory management and oversee the shipping and receiving of all parts ordered from suppliers or dispatched from inventory.

· Support is your specialty. You will assist the Service team by managing service requests, purchase orders, technician scheduling software, and reporting.

· Your organizational skills shine. You will coordinate travel and accommodations for staff, maintain office and sales documentation, including job files, vendor files, and other operational records, and order supplies necessary for daily operations.

QUALIFICATIONS AND SKILLS:

· Experience is key. You possess a minimum of 2 years in office administration or related fields. You adapt quickly to changes in a dynamic environment, effectively manage tasks from multiple sources, and prioritize as needed.

· Communication is your forte. You excel in managing internal and external relationships, building rapport, and keeping everyone informed in a professional manner. You have a strong technical orientation and can convey precise details effectively.

· Attention to detail is paramount. You meticulously analyze details to ensure high accuracy in your work. You have a strong sense of urgency and complete tasks in accordance with company standards and policies, driven by a commitment to quality and efficiency.

· Proficiency in software is essential. You are an advanced user of Microsoft Office, particularly Excel, PowerPoint, SharePoint, Word, and Outlook. Familiarity with QuickBooks is a plus.

· Adaptability is your strength. You thrive in changing environments and can focus on multiple deadlines as demands shift.

· Strong management skills. Your time and project management abilities are robust, allowing you to focus on minute details while ensuring overall processes run smoothly to meet tight deadlines.

· Self-motivation is your drive. You work independently, manage your time effectively, and possess strong multitasking skills. Your positive attitude and sense of humor contribute to a collaborative work environment. You bring innovative ideas and creative solutions to enhance company success.

WHY JOIN CNC?

· We cultivate a positive company culture. At CNC, we recognize that employees spend more waking hours at work than at home. We strive to create an inclusive environment where all team members feel valued and appreciated. We learn from our mistakes and continuously aim to improve.

· We prioritize work-life balance. CNC offers comprehensive medical, dental, vision, and life insurance for employees, along with paid vacation and sick leave. Flexible work hours and remote work options are available to accommodate personal commitments.

· Competitive compensation. CNC provides attractive wages, annual bonuses, and an IRA with company matching. The starting wage for this position is competitive and commensurate with experience.

· Diversity is our strength. CNC Machine Services, Inc. is an equal opportunity employer that values the diverse perspectives and backgrounds of our team members. We encourage applications from individuals of all backgrounds.