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Administrative Director
2 months ago
We are seeking a highly skilled and experienced Office Manager to join our team at Kushi Law Firm, P.A. The ideal candidate will have a strong background in administrative management and be able to provide exceptional support to our staff and clients.
Key Responsibilities:
- Assist with implementing, enforcing, and improving the Firm's personnel employment policies and provide feedback and assistance to support staff.
- Arrange for back-up and provide back-up when support employees are absent.
- Participate in drafting evaluations of support staff and make substantive recommendations to the Administrator regarding work assignments, promotions, discipline, terminations, etc.
- Proactively provide feedback and data to the Administrator regarding staffing needs.
- Perform liaison function between the Firm and the Landlord to ensure maintenance activities are performed and facility problems are solved.
- Ensure that employees have the tools they need to perform their duties, including purchasing routine office supplies within the budgeted amount and researching and receiving approval for the purchase of office equipment and furniture.
- Manage the telephone system, including periodically evaluating the system to ensure that the Firm has a cost-effective and up-to-date system.
- Manage the resource library, including all reference materials and subscriptions.
- Ensure offices, desks, accounts, etc. are set up for new employees.
- Oversee the Firm's records retention and information storage retrieval.
- Administer computer back-up systems.
- Assist with administering payroll, including verifying work hours, leave time, and overtime.
- Implement and maintain the Firm's policies, systems, and procedures, including ensuring that the Firm's activities are fully documented in writing and training staff in their respective duties using the Firm's written policies and procedures.
- Monitor and enforce the Firm's rules to ensure that all work is completed in accord with the Firm's approved rules, policies, and procedures.
Requirements:
- The Office Manager will have the equivalent of an Associate's degree in Business or a related field, or equivalent work experience.
- The Office Manager will have supervisory experience and experience working in an office, preferably a law firm.
- Candidates with legal secretarial experience are preferred.
About Kushi Law Firm, P.A.
We are a reputable and respected law firm dedicated to providing exceptional legal services to our clients. We take pride in our commitment to excellence and our ability to provide personalized attention to each and every client. We are seeking a highly skilled and experienced Office Manager to join our team and help us continue to provide the highest level of service to our clients.
