Administrative Assistant II

7 days ago

Big Spring, Texas, United States Texas Department of Aging & Disability Services Full time
Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant II to join our team at the Texas Department of Aging & Disability Services. As a key member of our administrative staff, you will provide critical support to our programs and services, ensuring the smooth operation of our daily activities.

Key Responsibilities:
  • Provide administrative support to our programs and services, including data entry, filing, and record-keeping.
  • Assist with the coordination of computer locations and moves, ensuring seamless transitions and minimal disruption to our operations.
  • Communicate effectively with hospital staff, community contacts, and other stakeholders to ensure timely and accurate information exchange.
  • Manage clerical/secretarial workflow and process for effective task completion, prioritizing tasks and meeting deadlines.
  • Develop and maintain databases and filing systems for departmental data, ensuring prompt retrieval of data requested by supervisors.
  • Perform as the lead Additional Duty Officer for the department, presenting and/or organizing quarterly departmental in-services, conducting safety inspections, and advising department heads and employees on safety issues.
  • Provide orientation to new staff members, ensuring a smooth transition into their roles.
  • Perform other duties as assigned, including backup coverage for the Clerk II and Clerk III, and actively participating in disaster response and/or recovery efforts.
Requirements:
  • Ability to communicate effectively both orally and in writing.
  • Ability to collect, maintain, and assist in analyzing data.
  • Ability to perform TIPS as related to this position and emergency care skills (Heimlich, CPR, etc.).
  • Ability to demonstrate excellent computer skills (knowledge of Windows and Microsoft Office programs).
  • Ability to demonstrate sound judgment making skills.
Working Conditions:

This position requires regular attendance and may involve working a specific shift schedule, extended shifts, and/or overtime in accordance with agency leave policy.

The successful candidate will be required to maintain confidentiality and handle sensitive information with discretion.

This role is a great opportunity for someone who is detail-oriented, organized, and able to work effectively in a fast-paced environment.

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.

If you are a motivated and dedicated individual who is passionate about providing excellent administrative support, we encourage you to apply for this exciting opportunity.

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