Administrative Assistant III

2 weeks ago


Beaumont, Texas, United States Texas Department of Aging & Disability Services Full time
Job Summary:

The Texas Health and Human Services Commission is seeking a highly skilled Administrative Assistant III to join our team in the Child Care Regulation program. As a key member of our team, you will provide administrative support to Child Care Regulation inspectors and unit supervisors, handling sensitive and confidential information with discretion.

Key Responsibilities:
  • Process mail and maintain a record management system for hard-copy files.
  • Enter and compile data, and maintain program communication via telephone calls, emails, and face-to-face interactions with staff and the public.
  • Coordinate the purchase, receipt, maintenance, and distribution of office equipment, furniture, and supplies.
  • Manage the data entry of applications for childcare licenses, review and process registered childcare home applications, and provide case management of listed family homes under the jurisdiction of Child Care Regulation.
  • Maintain and improve knowledge and skills related to administrative functions to support the mission of Child Care Regulation.
Requirements:
  • Knowledge of office practices and administrative procedures.
  • Ability to establish and maintain effective working relationships, both internally and externally.
  • Effective verbal and written communication skills.
  • Ability to work independently in a fast-paced environment.
  • Ability to understand written and verbal instructions, interact with all levels of staff, research and analyze data from different sources, and effectively handle and prioritize multiple assignments.
Working Conditions:

This position requires regular attendance and adherence to agency leave policy.



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