Executive Assistant

2 days ago

Fort Collins, Colorado, United States The Landline Company Full time
About Us

The Landline Company is a leading provider of innovative connectivity solutions for the travel industry. Our mission is to revolutionize the way people experience air travel by making it seamless, affordable, and enjoyable.

The Role

We are seeking an experienced Executive Assistant to join our team in Northern Colorado. As an integral part of our team, you will provide administrative support to our executive leadership and maintain the look and feel of our primary office location in Old Town, Fort Collins.

Responsibilities
  • Manage executive calendars, scheduling calls, meetings, and conferences across different time zones and adjusting for last-minute changes.
  • Prepare and coordinate documents for the executive team prior to meetings, handling logistics and resolving conflicting needs.
  • Track deadlines and calendared events, resolving matters expeditiously and proactively.
  • Communicate with internal and external stakeholders with professionalism, discretion, and timeliness.
  • Make travel arrangements and changes as needed, preparing expense reports.
  • Occasional business travel in support of responsibilities.
  • Maintain office space, including ordering supplies and vendor management.
  • Promote employee engagement through coordination of office events.
Requirements
  • 3+ years of experience as an Executive Assistant, preferably in a startup or fast-paced environment.
  • Proficient in productivity tools such as Google Workspace, Microsoft Office Suite, project management software (Asana, Trello), and communication tools (Slack, Zoom).
  • Strong organizational skills, ability to manage multiple tasks, prioritize, and maintain attention to detail in a dynamic environment.
  • Excellent communication skills, able to draft professional correspondence on behalf of the executive.
  • Problem-solving skills, proactive approach to problem-solving with strong decision-making capabilities.
  • Flexible and adaptable, able to handle last-minute changes and work in a fast-changing environment.
  • Confidentiality, ability to maintain confidentiality and handle sensitive information with discretion.

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