Regional Office Coordinator

4 weeks ago

Duluth, Minnesota, United States Integris Full time
Job Description

Comp Range: $20 - $30/hour

Integris is a leading IT solutions provider, offering high-touch services that clients love. Our team of highly experienced local professionals delivers best-in-class solutions, including dedicated vCIOs, specialized security and compliance advisory services, and a 24/7 help desk.

The Regional Office Administrator (ROA) is responsible for coordinating activities and operations for assigned Integris locations while providing clerical and administrative support to management, clients, leadership, and vendors. ROAs are tasked with maintaining general organization to support the smooth running of the office sites and support the implementation of office and company policy.

Required to be driving distance to Duluth, MN to work in the office 3-5 days per week.

Key Responsibilities
  • Monitor front desk and greet office visitors at assigned home office site.
  • Open mail, receive payments, and distribute checks and invoices.
Regional Office Responsibilities
  • Provide comprehensive administrative support to various departments and teams within the organization.
  • Oversee the day-to-day operations of regionally assigned offices, including managing office supplies, equipment maintenance, ensuring a clean, organized workspace, and stocking break rooms appropriately.
  • Support efforts to drive the Integris culture with the planning of local team events and assisting the People First Committee activities.
  • Cultivate strong relationships with external vendors; liaise with vendors for facility-related services as needed to ensure a safe and functional office environment.
  • Assist in the planning and coordination of meetings, conferences, and events. This includes arranging venues, coordinating catering, preparing materials, and ensuring all logistical requirements are met.
  • Enter data accurately into relevant systems and databases. Generate reports and compile data as requested by management, ensuring accuracy and timeliness of information.
  • Maintain records in accordance with regulatory requirements and company policies. Assist with compliance-related tasks such as communicating and implementing office policy changes, updating documentation, and assisting internal stakeholders with required reporting.
  • Ensure company vehicles are clean and maintained.
  • Create or modify documents such as invoices, reports, letters, spreadsheets, and presentations.
  • Provide clerical duties such as copying, scanning, faxing, and mailing.
  • Assist with other administrative duties as needed.
Requirements
  • Associate degree or 2-3 years of office work experience or a combination of education and experience.
  • Proficient with Microsoft Windows and Microsoft Office Suite.
  • Live within daily commutable distance from office.
  • Able to communicate clearly both verbally and in writing
  • Experience in supporting and planning site or company events
  • Safe driving record
  • Ability to travel up to 15%-20%
Benefits
  • Medical, Dental, and Vision Insurance
  • 401K Retirement Plan
  • Minimum 4 Weeks of Paid Time Off (PTO)
  • Birthday PTO
  • Paid Holidays
  • Paid Time Off for Volunteering
  • Short-Term and Long-Term Disability Insurance
  • Life Insurance
  • Supplemental Insurance
  • Employee Assistance Program

At Integris, we value our team members and offer comprehensive benefits. We are committed to diversity and inclusion, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity, age, familial status, disability, genetic information, or any other protected class under applicable federal, state, and local laws.

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