Paralegal Specialist

4 days ago


Chicago, Illinois, United States Schouest, Bamdas, Soshea, BenMaier and Eastham, PLLC Full time
Job Summary

We are seeking a highly skilled and detail-oriented Paralegal to support our Litigation/DBA practice groups in Chicago. The successful candidate will perform complex secretarial, administrative, and substantive legal duties, ensuring the smooth operation of our law firm.

Key Responsibilities
  • Document Preparation: Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing, and transmitting text, data, and graphics using office software applications.
  • Legal Knowledge: Possess a knowledge and appreciation of the legal processes that facilitate the accurate preparation of client documents and responding to filing or closing deadlines.
  • E-Filing: Prepare and coordinate e-filings in state and federal courts.
  • Administrative Support: Handle incoming and outgoing mail, faxes, and scan documents.
  • Document Management: Ensure that documents are saved and filed into the appropriate document management system.
  • Calendar Management: Maintain the daily calendar of each attorney, including scheduling appointments, meetings, and travel arrangements.
  • File Management: Open files, close files, and assist with conflicts checks.
  • Financial Support: Provide support to the attorneys with timesheets and regular billing matters.
  • Client and Colleague Relations: Maintain a good working rapport with clients and co-workers.
  • Attendance: Regular and predictable attendance is an essential function of the job.
Requirements
  • Education: A high school diploma or equivalency is required; an associate degree, business school certificate, or related education is desirable.
  • Experience: Five + years' litigation secretarial experience in a law firm environment preferred.
Qualifications and Skills
  • Technical Skills: Strong knowledge of and ability to apply office software applications, including Word, Excel, PowerPoint, Outlook, and PDF.
  • Legal Knowledge: Working knowledge of legal practices, terminology, documents, and court procedures.
  • Firm Knowledge: Working knowledge of the firm's litigation and transactional support tools.
  • Communication Skills: Ability to interact and communicate effectively in a business environment.
  • Problem-Solving Skills: Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources.
  • Clerical Skills: Excellent typing, spelling, grammar, proofreading, transcription, and general clerical skills.
  • Organizational Skills: Ability to coordinate work activities, prepare legal correspondence and documents, transcribe dictation, organize and maintain files and records.
  • Equipment Operation: Ability to operate standard office equipment, including personal computers, copiers, multi-function printers, facsimile, and telephones.

Schouest, Bamdas, Soshea, BenMaier & Eastham PLLC is an Equal Opportunity Employer.



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