Legal Administrative Assistant

2 weeks ago

Washington, United States Whiteford, Taylor & Preston LLP Full time

Job Title: Legal Administrative Assistant

Location: Washington D.C.

Job Type: On-Site, Full-Time, Non-Exempt

About Us:

Whiteford, Taylor & Preston LLP is a prominent business and litigation law firm with a strong presence in the Mid-Atlantic region, comprising around 200 dedicated attorneys. Our commitment to excellence has positioned us as a leader in the legal sector.

Position Overview:

The Legal Administrative Assistant, under the guidance of the Office Administrator and the Community Associations Practice Manager, plays a vital role in creating a welcoming environment for guests, managing incoming communications, and delivering both technical and administrative support to the Community Associations Collections Practice.

Key Responsibilities:

1. Welcome clients and visitors with a courteous and professional demeanor.

2. Manage phone communications, including answering calls, taking messages, and directing calls to the appropriate personnel.

3. Efficiently receive, categorize, and distribute incoming mail for Community Associations.

4. Digitize physical correspondence and accurately input relevant data into the electronic document management system and the Community Associations' collection database.

5. Organize, save, and disseminate electronic documents to the appropriate paralegals and attorneys within the Community Associations.

6. Ensure the accuracy and completeness of scanned documents, maintaining high standards of detail and documentation.

7. Adhere to organizational policies and regulatory requirements regarding data management, privacy, and security, ensuring confidentiality when handling sensitive information.

8. Provide overflow support to the Community Associations Practice and collaborate with other support specialists to ensure consistent data entry practices.

9. Prioritize and manage workload effectively to meet deadlines and complete assigned tasks.

10. Undertake additional administrative duties as required.

Required Skills and Qualifications:

  • Proficiency in word processing and office productivity software, including Microsoft Word and Outlook.
  • Ability to learn and utilize various office software for databases, scheduling, and email communications.
  • Strong verbal and written communication skills.
  • Capability to organize and prioritize tasks efficiently.
  • Ability to work effectively under time constraints.

Educational Background:

  • High school diploma or equivalent required.
  • Preferred: Three or more years of experience in an administrative role, ideally within a legal context.

What We Provide:

  • A competitive salary along with a comprehensive benefits package.
  • Opportunities for professional development and growth in a supportive environment.
  • A collaborative workplace culture that emphasizes innovation, integrity, and inclusivity.

We are committed to fostering a diverse and inclusive workplace.

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