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Client Care Coordinator

2 months ago


Troy, Michigan, United States Avalon Essential Home Care Full time
About the Role

Avalon Essential Home Care is seeking a highly skilled and compassionate Client Care Coordinator to join our team. As a Client Care Coordinator, you will play a vital role in ensuring the highest level of care and service for our clients.

Key Responsibilities
  • Customer Experience Management and Communication
    • Identify opportunities to improve the care and service our clients receive
    • Proactively manage Caregiver and Family relationships, including monitoring communications for issues and opportunities to improve, addressing and resolving those matters, and escalating matters to the Operations Manager when necessary
    • Work closely with the Field Rep and RN to address scheduling issues, coordinate care, and participate in on-call rotation (as assigned)
    • Ensure excellent customer service and client care by visiting clients' homes on a routine basis
    • Familiarity and ongoing training on proper procedures to ensure excellent and consistent service
  • Client Relations
    • Develop solid relationships with clients, building trust, and maintaining relationships throughout the client's tenure with our company
    • Responsible for administrative duties relating to client care, including documentation and care plan development and management
    • Participate in implementing new client care and assist with regular and routine assessments of current clients to ensure the quality of care meets their needs
    • Work closely with the Field Reps and Care Team to find the best Caregivers for the client
    • Assist with training for family members and clients, as well as coordination of the Family Room
  • Compliance
    • Ensure compliance requirements are met and maintained by state regulations
    • Document all required information for regulatory/compliance and patient records purposes in the appropriate information systems and follow all documentation protocols to ensure excellent service to clients, staff, and potential and inactive clients
    • Adhere to company HIPAA privacy, Business Ethics, and compliance programs
    • Build awareness of how we manage & follow up on customer complaints while following the company complaint policy
    • Responsible for reporting abuse, neglect, or exploitation, either witnessed or suspected as a mandatory reporter
  • Management
    • Responsible for managing the client experience from referral to continuity of care
    • Directly responsible for regular and routine quality assurance visits and performance evaluations of all managed staff of caregivers
    • Manage Caregivers and provide feedback in a supervisory capacity
    • Coordinate care with the AE Care Team, Field Rep, RN, family members, and other care providers, such as insurance companies, case managers, and other third-party
    • Participate in formal and impromptu management meetings and in the development of systems to improve care coordination, client satisfaction, employee performance and retention, and office operations
    • Assist other members of the management team as needed and complete special projects as assigned
    • Provide ongoing caregiver coaching and retraining
    • Communicate with caregivers and problem-solve when needed to address issues quickly, show care, and help the caregiver feel supported, appreciated, and important
  • Sales
    • Responsible for sales via in-home consultation for prospective clients in your territory
    • Answer potential client inquiries and qualify them for consultations
    • Assist clients in determining the type and duration of services needed to meet the client's needs, as well as continuous reassessment of their situation
    • Participate in and organize community or networking events as a component of this position's sales responsibilities
  • Work Hours and Setting
    • 8:30am-4:30pm Mon-Fri
    • Rotating Paid On-Call
    • Willingness to work non-traditional hours on occasion to meet supervisory needs associated with managing service delivery for a 24/7 business