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Business Operations Specialist

2 months ago

Lexington, Kentucky, United States Washington and Lee University Full time
Job Summary

Washington and Lee University is seeking a highly skilled and detail-oriented Accounting Professional to join our team. As a key member of our Business Office, you will be responsible for ensuring the accuracy and integrity of our financial records.

Key Responsibilities
  • Reconcile various general ledger accounts, including payroll and gift accounts, to ensure accurate financial reporting.
  • Generate general ledger journal entries to settle due-to/from between funds, process monthly charges of internal items, and make payroll adjustments.
  • Collaborate with departments to resolve purchase order discrepancies and ensure timely receipt processing.
  • Assist with the review and issuance of purchase orders in the Workday system, closing open purchase orders as necessary.
  • Review trackable spend in Workday and gather information related to fixed assets, assigning and affixing property tags, and updating Workday fixed asset records.
  • Manage federal and private research grant and award financial systems and files in collaboration with the Assistant Controller, Grants and Endowments.
  • Confirm and verify budget and actual accounting applications for each grant, ensuring compliance with allowable indirect costing.
  • Assist the Assistant Controller, Grants and Endowments with required financial filings, ensuring compliance with governmental and other agency reporting requirements.
  • Review emails in the general help inbox and route them to the appropriate person in the Business Office in a timely manner.
  • Coordinate physical inventory of fixed assets by sending departments a list of assets assigned to their department and updating the fixed asset system with changes.
  • Coordinate with departments on disposition of university property and record disposals of fixed assets in Workday.
  • Assist with implementing and testing changes in Workday and other applicable computer systems.
  • Maintain Business Office web site and written procedures.
  • Stay up-to-date on information that affects accounting at W&L through newsletters, conferences, classes, etc., and guide non-exempt staff on relevant items.
  • Prepare necessary audit work papers as assigned during the annual audit process.
  • Perform internal audits as deemed necessary by the Controller and/or Treasurer.
Requirements
  • Bachelor's degree in Accounting or a closely related field.
  • Experience using a centralized accounting system.
  • Advanced knowledge and understanding of Microsoft Office products, including Excel and Word.
  • One or more years of work experience in a business environment beyond degree attainment.