Front Desk Administrative Assistant
2 days ago
We are seeking a highly organized and professional Front Desk Administrative Assistant to join our team at Ultimate Staffing. As the first point of contact for clients, you will play a key role in the daily operations of our firm.
Key Responsibilities:- Provide exceptional customer service and warmly greet clients and visitors.
- Manage incoming phone calls and emails, providing accurate information and directing inquiries to the appropriate team members.
- Prepare, organize, and manage correspondence, reports, and documents related to tax preparation and various accounting services.
- Maintain organized filing systems, ensuring confidentiality and quick access to important records.
- Assist in preparing client documentation and forms for meetings and submissions.
- Coordinate schedules, appointments, and meeting logistics to support seamless team operations.
- Provide general administrative support to ensure the office runs smoothly and efficiently.
- Previous experience as a Front Desk Representative, Administrative Assistant, or in a similar role, ideally within an accounting firm or financial services setting.
- Exceptional verbal and written communication skills, with a professional demeanor when engaging with clients and colleagues.
- Strong organizational abilities, capable of handling multiple tasks and prioritizing work efficiently.
- Proficiency in Microsoft Office Suite.
- A high school diploma is required; additional education or certifications in administrative services or a related field are preferred.
Ultimate Staffing is an equal opportunity employer and welcomes applications from diverse candidates. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws.
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