Senior Administrative Assistant

1 month ago

miami, United States Posner Group Full time

The Posner Group is pleased to announce the addition of a new position on our team. We have been experiencing growth and need to add a Senior Administrative Assistant to our staff. As a diverse private family office with interests in real estate, we are actively seeking to identify a talented individual that will help us maintain our high standard of professionalism and customer service for years to come.


We are a family-owned and stable business with an old-fashioned value system. Our care for our employees and passion for their success is the basis for all that we provide in an employment package. On our staff, an employee is not a number or a pawn but rather a professional respected for their contribution, expertise, and skills. The small format of our office allows us to get to know each other well as we work together.

 

The Senior Office Administrative Assistant will oversee all our weekly tasks and routines such as AP, AR, order processing, and office organization. Additionally, this position will support our executives by assisting with various projects and tasks including clerical support.

Responsibilities:

  • Provide high-level administrative support to executives
  • Prepare and edit correspondence, communications, presentations, and other documents
  • Conduct research, collect and analyze data to prepare reports and documents
  • Perform data entry and maintain accurate records
  • Handle accounting tasks, including managing financial transactions and maintaining records in QuickBooks
  • Generate financial reports, track expenses, and reconcile accounts using QuickBooks
  • Assist with project coordination and follow up on action items
  • Proofread documents for accuracy and completeness
  • Manage office supplies and equipment inventory
  • Handle incoming calls, take messages, and route correspondence appropriately

Qualifications:

  • Associate’s degree or Bachelor’s degree
  • Proven experience as an executive administrative assistant or in a similar role
  • Strong problem-solving skills and ability to work independently
  • Proficient in Microsoft Office
  • Excellent time management skills with proven ability to meet deadlines
  • Effective communicator
  • Natural organizer/planner
  • Ability to maintain confidential and meticulous records
  • Productive with numerous responsibilities
  • Adept at numbers/math
  • Eager to learn
  • Practiced in customer service

 

This position is full-time, salaried. Compensation varies based on experience.

 

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required for this job. Duties, responsibilities, and activities may change at any time with or without notice.

 

Benefits include: paid vacation, paid personal days, paid holidays, paid parking and bonus.

Please be sure to include a good phone number so we can call for an interview.

Job Type: Full-time

Benefits:

  • Paid Holidays
  • Paid time off
  • Paid parking
  • Bonus

 

Schedule:

  • Monday to Friday

 

Work Location: In person

  • Senior Business Administrator

    6 days ago

    Miami, Florida, United States Sunrise Senior Living Full time

    Job OverviewSunrise Senior Living, a leading provider of senior care services, is seeking a highly skilled Senior Business Administrator to join our team. As a valued member of our community, you will play a vital role in supporting our business operations and ensuring the highest quality of care for our residents.About Sunrise Senior LivingWe have...

  • Senior Administrative Assistant

    4 weeks ago

    miami, United States Posner Group Full time

    The Posner Group is pleased to announce the addition of a new position on our team. We have been experiencing growth and need to add a Senior Administrative Assistant to our staff. As a diverse private family office with interests in real estate, we are actively seeking to identify a talented individual that will help us maintain our high standard of...

  • Senior Administrative Assistant

    4 weeks ago

    Miami Beach, United States Posner Group Full time

    The Posner Group is pleased to announce the addition of a new position on our team. We have been experiencing growth and need to add a Senior Administrative Assistant to our staff. As a diverse private family office with interests in real estate, we are actively seeking to identify a talented individual that will help us maintain our high standard of...

  • Senior Administrative Assistant

    1 month ago

    Miami Beach, United States Posner Group Full time

    The Posner Group is pleased to announce the addition of a new position on our team. We have been experiencing growth and need to add a Senior Administrative Assistant to our staff. As a diverse private family office with interests in real estate, we are actively seeking to identify a talented individual that will help us maintain our high standard of...

  • Senior Legal Administrative Assistant

    5 days ago

    Miami, Florida, United States Aligned Solutions Full time

    Job OverviewGrowing organization Aligned Solutions seeks a Senior Legal Administrative Assistant to support their legal department.The ideal candidate will be responsible for assisting the legal team in all aspects of the company's legal function, ensuring seamless communication between teams and maintaining exceptional organizational skills.Main...

  • Senior Administrative Officer

    3 weeks ago

    Miami, United States The University of Miami Full time

    **Job Title:** Senior Administrative Officer**Job Summary:** We are seeking a highly skilled Senior Administrative Officer to join our team at The University of Miami. The ideal candidate will have a strong background in business administration, finance, and leadership, with excellent communication and interpersonal skills. **Key Responsibilities:**•...

  • Senior Administrative Coordinator

    5 days ago

    Miami, Florida, United States University of Miami Miller School of Medicine Full time

    About the RoleWe are seeking a highly skilled and experienced Senior Administrative Coordinator to join our team at The University of Miami. As a key member of our department, you will provide administrative support to our leadership and facilitate the efficient operations of our office.

  • Senior Administrative Coordinator

    6 days ago

    Miami, Florida, United States University of Miami Full time

    We are seeking a highly skilled and detail-oriented Senior Administrative Coordinator to join our team at the University of Miami.About the RoleThis is a full-time position that offers a competitive salary of $55,000 - $65,000 per year, depending on experience. As a Senior Administrative Coordinator, you will be responsible for providing administrative...

  • Senior Oracle Database Administrator

    3 weeks ago

    Miami, United States TechnoGen Full time

    Position: Senior Oracle Database Administrator Duration: 6 Months Location: Miami, FL Client: Miami Dade County Job Type: Hybrid (40 Hours a week) JOB DESCRIPTION:- Minimum Skills Required: Senior level knowledge of Oracle Database Administration (data administration includes installing and upgrading DBMS software, database security, backup and...

  • Senior Oracle Database Administrator

    6 hours ago

    Miami, United States TechnoGen Full time

    Position: Senior Oracle Database Administrator Duration: 6 Months Location: Miami, FL Client: Miami Dade County Job Type: Hybrid (40 Hours a week) JOB DESCRIPTION:- Minimum Skills Required: Senior level knowledge of Oracle Database Administration (data administration includes installing and upgrading DBMS software, database security, backup and...

  • Senior Administrative Assistant

    4 months ago

    Miami, United States University of Miami Full time

    Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this . The University of Miami/UHealth and the Department of Radiology has an...

  • Senior IMS Database Administrator

    6 days ago

    Miami, Florida, United States Ensono Full time

    Job SummaryAs a Senior IMS Database Administrator at Ensono, you will be responsible for designing, implementing, and maintaining IMS databases to meet the needs of our clients. Your expertise in database administration, systems programming, and problem-solving will be crucial in ensuring the integrity and performance of our databases.Key...

  • Senior Administrative Professional

    1 week ago

    Miami, Florida, United States HMG Plus, Inc. Full time

    About HMG Plus, Inc.HMG Plus is a leading hospitality staffing service provider in the Tri-State area. We are dedicated to delivering exceptional hospitality experiences through our passion for service excellence and commitment to expertise. Our team of professionals carefully selects, trains, and presents candidates to ensure seamless fitment with our...

  • Senior Administrative Support Specialist

    4 days ago

    miami, United States Career Group Full time

    At Career Group, we are seeking an exceptional Senior Administrative Support Specialist to join our team in Miami Beach. As a key member of our organization, you will provide administrative support to our Portfolio Manager and collaborate with our NYC-based teams.About the Role:We are looking for a highly organized and resourceful individual who can...

  • Senior Administrative Coordinator for Legal Teams

    5 days ago

    Miami, Florida, United States Ascension Global Staffing & Executive Search Full time

    Ascension Global Staffing & Executive Search, a pioneering firm in the staffing industry, is committed to excellence and innovation.We are seeking a highly organized and detail-oriented Senior Administrative Coordinator to join our client's legal team in Miami and Fort Lauderdale.Key Responsibilities:Manage attorneys' calendars, scheduling depositions,...

  • Administrative Assistant

    2 days ago

    Miami, United States Museum of Sex Full time

    TITLE: Administrative Assistant DEPARTMENT: Office REPORTS TO: Comptroller LOCATION: Miami, FL HOURS: Full time PAY TYPE: Hourly FLSA STATUS: Non-exempt About this role ... At the Museum of Sex, the Admin Assistant is a key link to ensure that all office and designated front of house systems are functional and ready for all other team members to operate...

  • Construction Administrative Assistant

    7 days ago

    Miami, United States The Palace Full time

    Luxury Senior Living CommunitiesIn Kendall, Coral Gables, Homestead & WestonIs looking for aConstruction Administrative Assistantfor itsConstruction, Development & Design departmentA great job for a hard working person Minimum 3 years' experience in a construction officeExperience with auto-cadAbility to read blue prints, Detail OrientedHave Excellent Math...

  • Administrative Assistant

    2 days ago

    Miami, United States Mastec, Inc. Full time

    The Administrative Assistant will provide administrative and general office support to the site and regional operations. The Administrative Assistant directly impacts business operations by providing efficient and effective support directly to office Administrative Assistant, Operations Manager, Business Operations, Administrative, Assistant, Support,...

  • Senior Financial Administrator

    6 days ago

    Miami, Florida, United States PrideStaff Full time

    Job OverviewWe are seeking a highly skilled and experienced Senior Financial Administrator to join our team at PrideStaff Financial in Miami.Estimated SalaryThe estimated annual salary for this role is $45,000 - $65,000 depending on experience.Key ResponsibilitiesIn this position, you will be responsible for assisting with bank reconciliations, processing...

  • Senior Oracle Database Administrator

    7 days ago

    Miami, Florida, United States Focused HR Solutions Full time

    Focused HR Solutions is seeking a highly skilled Senior Oracle Database Administrator to join our team on a hybrid basis in Miami, FL.About the RoleThis is a 6-month contract with an option for extension. As a Senior Oracle Database Administrator, you will be responsible for installing and upgrading DBMS software, managing database security, performing...