Senior Administrative Support Specialist

4 days ago


miami, United States Career Group Full time

At Career Group, we are seeking an exceptional Senior Administrative Support Specialist to join our team in Miami Beach. As a key member of our organization, you will provide administrative support to our Portfolio Manager and collaborate with our NYC-based teams.

About the Role:

We are looking for a highly organized and resourceful individual who can effectively manage multiple tasks, prioritize responsibilities, and maintain a seamless workflow. Your expertise in scheduling, logistics, and travel planning will be essential in ensuring the smooth operation of our team's activities.

Duties and Responsibilities:

  • Support Analysts, Portfolio Managers, and other executives by providing administrative assistance and coordinating tasks
  • Arrange meetings and create conference schedules, reviewing broker emails and tracking quarterly earnings calls
  • Coordinate investor information flows, track corporate access meetings, and manage research reports and models
  • Book travel arrangements, process expense reports, and coordinate internal/external meetings and company calls
  • Provide phone coverage and calendar management for the research team, set up wire transfers, and open/delegate company mail
  • Assist with equipment ordering, inventory management, preparation and payment of fund and company invoices, and organize company digital files
  • Manage CRM systems and perform various administrative functions as required

Requirements:

To succeed in this role, you should have excellent organizational skills, attention to detail, and strong communication abilities. Experience in a similar administrative position is desired, but not necessary. If you are a motivated and enthusiastic individual who enjoys working in a fast-paced environment, we encourage you to apply.

What We Offer:

We offer a competitive salary of $65,000 per year, based on experience, and a comprehensive benefits package, including 100% paid medical, dental, vision, PTO, and 401k. You will work in a dynamic and supportive environment with opportunities for growth and professional development. If you are looking for a challenging and rewarding opportunity, please submit your resume for consideration.



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